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property management officer

6 hours ago

Ottawa, Ontario, Canada Archdiocese of Ottawa-Cornwall Full time

Employment Type:
Permanent, Full-Time

Salary Range:
$59,519 – $75,000 CAD per year

Vacancy Type:
Existing Vacancy

Date Posted:
January 29, 2026

Application Deadline:
Applications will be accepted until the position is filled.

EMPLOYER

Archdiocese of Ottawa–Cornwall

, rue Michael St N

Ottawa, ON K1J 7T2

ABOUT THE ORGANIZATION

The Roman Catholic Episcopal Corporation of Ottawa–Cornwall (RCECOC), also referred to as the Archdiocese of Ottawa–Cornwall, is a religious, not-for-profit organization serving more than 500,000 Catholics across 127 parishes.

POSITION SUMMARY

The Property Management Officer (PMO) supports the Director of Real Estate and Facilities by providing operational and administrative support related to all properties owned and managed by the RCECOC.

The PMO is responsible for all aspects of minor project management related to diocesan properties, including preparation of RFPs, project budgeting, construction and/or renovation schedules, and contract management. The role works closely with internal teams and external contractors to ensure projects are delivered in a timely, efficient manner and in accordance with contractual obligations. The PMO also contributes to the development and support of programs for parishes.

CORE COMPETENCIES

  • Project planning and scheduling
  • Resource and workload management
  • Risk and issue management
  • Leadership and people skills
  • Problem solving and decision making
  • Communication competencies
  • Presentation and public speaking
  • Active listening and feedback
  • Execution, analytical and time management skills
  • Budgeting and cost control
  • Adaptability and change management

KEY RESPONSIBILITIES

  • Assist the Real Estate and Facilities Department (REFD) in establishing short- and long-term strategies related to diocesan properties, including parish properties.
  • Assist the Director of Real Estate and Facilities (DREF) in coordinating property appraisals and obtaining estimates for repairs and renovations to diocesan buildings; oversee the management of small projects.
  • Respond to parish inquiries related to property matters, referring insurance and liability matters to the Associate Director of the REFD as required.
  • Provide guidance to parishes in preparing submissions for approval of repair and maintenance projects under $150,000 by Diocesan Administration.
  • Manage service contracts and maintain a database of preferred and approved contractors and consultants.
  • Oversee programs and initiatives including Building Condition Assessments (BCAs), Designated Substance Reports (DSRs), Fire and Life Safety and Occupational Health and Safety (OHS), as well as training and information for parishes on facilities-related matters.
  • Oversee and manage third-party lease agreements (e.g., parking).
  • Perform data management activities including title searches, real estate opportunities and surplus land tracking, MPAC/asset lists, periodic parish surveys and cyclical visits, inventories of parish properties (rectories, churches, land), third-party leases (residential and commercial), and heritage-designated buildings and sites.
  • Collaborate with the DREF team to create opportunities that support parishes, including preferred vendor lists, project resources, self-serve information and manuals, and lists of available rental facilities.
  • Oversee property management matters at head office (keys, fobs, security relationships with external property managers), including management of third-party parking contracts.
  • Respond to property-related inquiries and maintain a database of interested parties.
  • Collaborate with the DREF team in preparing the annual budget, parish presentations, public consultations, and methodologies for proper archiving of records in both electronic and paper formats.
  • Assist in the development of cost recovery offerings.
  • Perform other duties as assigned to support and advance the functions of the Real Estate and Facilities Department.

QUALIFICATIONS AND SKILLS

  • Knowledge of the Roman Catholic Church, its social teachings, and faith-based not-for-profit organizations is considered an asset.
  • Technical qualification in real estate or engineering.
  • Advanced qualifications in a related discipline (such as real estate, engineering, or project management) are a strong asset.
  • Minimum of five (5) years of experience in real estate management and maintenance, repair, or construction projects.
  • An acceptable combination of education, training, and experience will be considered.
  • Knowledge of contracts, leases, and legal procedures.
  • Strong computer proficiency, including MS Office applications; knowledge of MS Access, Planner, and CAD is an asset.
  • Demonstrated ability to manage and complete multiple overlapping projects.
  • Fluently bilingual, both written and verbal, in English and French (required).
  • Knowledge of the Occupational Health and Safety Act.
  • Ability to work effectively as part of a team.
  • Highly flexible with strong interpersonal skills.
  • Valid driver's licence, clear driving record, and access to a reliable vehicle are required.

WORKING HOURS

  • 37.5 hours per week (excluding a 30-minute unpaid lunch break)
  • Monday to Friday, 8:30 a.m. to 4:30 p.m.
  • Flexibility to work overtime when required

WORKING CONDITIONS

  • Work is performed in both office and field environments, with minimal hybrid work opportunities
  • Ability to stand for extended periods of time
  • Occasional after-hours availability may be required for emergency maintenance situations
  • Regular travel between diocesan properties and parish sites is required

COMPENSATION AND BENEFITS

  • Salary range: $59,519 – $75,000 CAD per year
  • Free parking
  • Comprehensive group benefits and pension program
  • Employee and Family Assistance Program (EFAP)

Use Of Technology In Hiring (AI Disclosure)

In accordance with Ontario Pay Transparency legislation:

Artificial intelligence (AI) tools may be used to support the initial screening of applications through LinkedIn screening questions.

HOW TO APPLY

Please send your CV and cover letter to the following address:

CANDIDATE COMMUNICATION COMMITMENT

In accordance with best practices, candidates who are interviewed will be notified of the outcome of the recruitment process within 45 days following their final interview.

EQUAL OPPORTUNITY, ACCESSIBILITY & ACCOMMODATION

The Archdiocese of Ottawa–Cornwall is an equal opportunity employer. We welcome applications from all qualified candidates.

In accordance with the
Accessibility for Ontarians with Disabilities Act (AODA)
, accommodations are available upon request throughout all stages of the recruitment and selection process.