Accounts Payable Clerk

2 days ago

Oakville, Ontario, Canada WellStat Full time

Job Title
: Accounts Payable Clerk

Company
: WellStat

Location
: Oakville, ON

Job Type:
Full-Time

Industry:
SaaS & Energy Management

Position title:
Accounts Payable Clerk

ABOUT YOU:

You have experience working in accounts payable and administration and have excellent time-management skills. You are enthusiastic and a self-starter. You can demonstrate that you are proactive and can multitask in a fast-paced environment.

ABOUT US:

WellStat is the leader in real-time, single platform systems to support energy, grid management and wellness. We benefit our clients through cleaner, healthier and more profitable buildings. We provide Demand Response Management and Energy Management, as well as the leading commercial Indoor Air Quality (IAQ) monitoring system through our WellStat product line.

WellStat is the first and most widely used commercial all-in-one air quality monitoring system that provides continuous, actionable data to help reduce the unseen risk factors that impact the health and productivity of building occupants. With WellStat, buildings can promote a healthy environment by showcasing safe air quality levels through real-time monitoring and reporting.

THE ROLE:

We are seeking an Accounts Payable Clerk to join our innovative, fast-growing team. You will be responsible for supporting the daily Accounts Payable operations and providing administrative support. You will be reporting to the VP of Finance.

Duties and Responsibilities

· Managed the shared inbox and answer promptly in an efficient and professional manner

· Maintain and process accounts payable in adherence with company policies

· Processing vendor invoices for payment in the accounting system

· Monitor and maintain open items in accounts payables, including reconciliation to vendor statements

· Communicate with suppliers and internal partners regarding missing documents or information, bank change requests or price variances

· Scanning issued checks and maintaining outstanding checks tracker

· Providing backup to the AR function, including collections calls and recording customer cash receipts into system as needed

· Assisting with month-end activities such as journal entry preparation, reconciliations and financial statement preparation

· Preparing purchase orders and track as necessary, order status, items in transit, items received and items returned

· Assist with compiling information requests for year-end audit

· Receiving, logging, scanning, distributing, and filing physical mail

· Provide administrative assistance to accounting team

· Assisting with special projects and ad hoc requests

QUALIFICATIONS:

· Diploma or degree in Business Administration, Accounting, or equivalent is preferred

· A minimum of 3 years of accounting related experience is preferred

· Experience with NetSuite a strong asset

· Strong oral communication and interpersonal skills are required to communicate with various contacts internally and externally, at varying levels within the organization

· Strong organizational and time management skills, with the ability to manage multiple priorities in a dynamic and deadline-oriented environment

· Proficient in Microsoft Office Suite (Excel, Word, Outlook, and Teams)

Pay in Lieu of Benefits:
6% of salary

Pension/RRSP Match:
Up to 4% of salary

Application Instructions: Please attach a cover letter and resume as a single PDF. Applications submitted without a cover letter will not be considered.

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