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Financial Controller

2 weeks ago

Oakville, Ontario, Canada Coordinate Industries Ltd. Full time

Coordinate Industries Ltd. is a value-added manufacturer and supplier of high-quality cable assemblies, wire harnesses, mechanical and electromechanical assemblies, and precision machining services for aerospace, military, medical, and industrial applications. Established in 1985, the company is privately-owned and certified with ISO9001/ISO14001/AS9100, enabling it to serve demanding industries such as defense and aerospace. Based in Oakville, Ontario, Coordinate Industries maintains high precision standards to achieve tight tolerances required by its clients.

Role Description

This is a full-time, on-site role for a Financial Controller located in Oakville, ON. The Financial Controller will be responsible for overseeing the financial health of the organization. Day-to-day tasks include managing financial planning and analysis, budgeting, and forecasting. This role also involves leading financial reporting, compliance, and auditing efforts, as well as collaborating with other departments to streamline financial operations. The Financial Controller will ensure accurate financial record-keeping and develop strategies to enhance financial performance.

Qualifications

  • Financial Planning and Analysis, Budgeting, and Forecasting skills
  • Bachelor's Degree in Accounting, Finance, CPA or relevant field is required
  • Well-developed analytical skills, including income statement analysis, and experience evaluating financial information.
  • Have relevant commercial experience, and the ability to contribute to strategic discussions.
  • Experience working within an ERP (Epicor, SAP, Microsoft Dynamics), posting entries to the general ledger and reconciling balances.
  • Must be familiar with being hands on working closely with all departments
  • Experience in Financial Reporting and Compliance
  • Auditing and Internal Control skills
  • Strong knowledge of Financial Software and ERP Systems
  • Excellent analytical and problem-solving skills
  • Strong verbal and written communication skills
  • Ability to work collaboratively with cross-functional teams
  • Experience in the manufacturing or aerospace industry is preferred and a plus

Duties & Responsibilities

  • Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with Accounting Standards.
  • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
  • Ensure that all statutory requirements of the organization are met, including Charitable Status, Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax.
  • Prepare all supporting information for the annual audit and liaise with the external auditors as necessary.
  • Manage the accumulation and consolidation of all financial data necessary for an accurate accounting of consolidated business results
  • Overall control and responsibility for all financial aspects of company
    strategy
    and be expected to analyze figures and implement recommendations based on these findings, with the most profitable outcomes.
  • Preparation of monthly and quarterly analysis of financial results against prior year, budget and forecasting, providing explanations and business solutions to help mitigate risks.
  • Partner with all other functional teams in determining financial impact due to product cost reductions, job costing, new product roll out, etc. and prepare periodic forecasts to update management on projected results.
  • Identification, investigation and analysis of potential operational improvement. As appropriate, based on findings make proposal for operational changes (policy, procedures, processes, etc.)
  • Oversees Payroll and Benefits, along with Accounts Payable and Accounts Receivable.
  • Document and maintain complete and accurate supporting information for all financial transactions.
  • Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.
  • Reconcile bank and investment accounts.
  • Review monthly results and implement monthly variance reporting.
  • Manage the cash flow and prepare cash flow forecasts in accordance with policy.
  • Oversee the bookkeeping function, including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
  • Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation.
  • Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
  • Prepare annual charitable return in a timely manner as appropriate.
  • Negotiate and manage the employee insurance and benefits plans.
  • Process and submit statutory and benefits remittances on time.
  • Issue annual T4s and T4As.
  • Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director,
  • Assist Program Directors and Department Managers with the preparation of budgets for funding applications.
  • Maintain financial records for each project in a manner that facilitates management reports.
  • Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders.
  • Provide accurate and timely reporting on the financial activity of individual department.
  • Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements.
  • Advise on appropriate technology that meets the organization's information requirements and financial resources.
  • Monitor risk management policies and procedures to ensure that program and organizational risks are minimized.
  • Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors.
  • Maximize income where possible and appropriate.
  • Negotiate with the Bank(s) for lines of credit or other financial services as required and appropriate.
  • Oversee and supervise the administrative function of the organization including reception, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations.
  • Oversee the management of all leases, contracts and other financial commitments.
  • Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc) and all regulations on professional certification to ensure that the organization is compliant.
  • Ensure standard policies and procedures are carried out to safeguard the assets of the company.
  • Ensure all financial procedures are properly documented, up-to-date and accessible to all users.
  • Hiring, training and retaining skilled accounting staff.
  • Collaborate with operational partners to develop and monitor business performance metrics and KPIs.
  • Providing management with information vital to the decision-making process
  • Managing the budget process.
  • Support, coach and identify root cause problem solving to permanently address issues
  • Work directly with the different departments (associates and management) to implement improvements and deploy the best approach/standards.
  • Be a driving force behind strategic, operational and organizational initiatives.
  • Provide insight through analytics and drive CIL implementation efforts.