Administrative Services Coordinator and HR

7 days ago

Montréal QC HN Z, Canada Strathmore Facilities Management Inc Full time
Position: Administrative Services Coordinator and HR

Type: Full-Time, Permanent

Schedule:

  • Summer hours (April 15 to October 15): Monday to Friday, 6:00 a.m. to 2:30 p.m.
  • Winter hours (October 15 to April 15): Monday to Friday, 8:00 a.m. to 4:30 p.m.
About Us

Strathmore is a leading provider of snow removal and commercial landscaping services in Canada. For over 60 years, we have delivered exceptional services to a wide range of clients, including businesses, universities, government agencies, and shopping centers. We pride ourselves on fostering a stimulating work environment that prioritizes employee well-being.

Strathmore has earned dozens of prestigious landscaping awards over the years, setting the standard for excellence in the Canadian landscaping and snow removal industry.

We are also proud to be one of Canada's most climate-conscious, culturally diverse, and employee-centric organizations.

About the Role

The Administrative Services Coordinator is the first point of contact for employees, suppliers, and visitors. This key role supports the smooth day-to-day operations of the office by providing administrative assistance, coordinating activities, and ensuring clear and effective communication.

The position includes responsibilities related to reception and front desk support, administrative and event coordination, office logistics, and Human Resources support.

Key Responsibilities
Reception and Front Desk Support
  • Welcome and direct visitors, respond to inquiries, and relay messages to staff
  • Maintain a clean, organized, and professional reception area and common spaces
  • Receive, sort, and distribute incoming mail and packages
Administrative and Event Coordination
  • Coordinate internal and external meetings, including room bookings
  • Plan and organize logistics for internal social events
  • Ensure a positive and professional experience for employees and visitors
Office Resources and Logistics Management
  • Order and manage office supplies (stationery, equipment, furniture, etc.)
  • Manage the uniform room: place orders, monitor inventory, and oversee distribution
  • Maintain accurate records of uniform inventory and distribution
  • Set up and distribute mobile phones to team members
  • Perform other general administrative duties as required
Human Resources (HR) Support
  • Provide administrative support to the Human Resources department
  • Post and publish job openings (internal and external)
  • Assist with internal communications (emails, postings, HR announcements)
  • Make and receive phone calls related to HR activities (scheduling, follow-ups, confirmations)
  • Assist with the preparation and updating of HR documents (employee lists, forms, files)
  • Support onboarding logistics for new employees
  • Perform other basic HR-related administrative tasks as needed
Profile
  • High school diploma (DES) or equivalent
  • Bilingual in French and English, with excellent verbal and written communication skills
  • Proficiency in Microsoft Office and Google Workspace, particularly Excel
  • Strong organizational skills and attention to detail
  • Ability to work independently with minimal supervision
  • Excellent time management skills and ability to multitask effectively
  • Professional demeanor, positive attitude, and strong team spirit
  • Excellent interpersonal skills and a strong customer service orientation
What We Offer
  • A dynamic and inclusive work environment with opportunities for growth
  • Competitive benefits, including group insurance, wellness initiatives, and an RRSP program
  • The opportunity to play a key role in the success and continued growth of the company
  • A strong commitment to diversity, collaboration, and employee-focused initiatives

Summer hours (April 15 to October 15): Monday to Friday, 6:00 a.m. to 2:30 p.m.

Winter hours (October 15 to April 15): Monday to Friday, 8:00 a.m. to 4:30 p.m.

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