Administrative Assistant

1 week ago

Oakville, Ontario, Canada Advanced Industrial Components Inc. Full time

COMPANY

AIC is a leading supplier of heat exchangers and custom designed heating and cooling equipment. The sales and distribution headquarters are located in Oakville, Ontario.

POSITION SUMMARY

A position is currently open for an Administrative Assistant / Sales Support to join the AIC team.

In this highly diverse role, we are looking for a versatile and enthusiastic individual to provide administrative support throughout various departments including Accounting, Operations, and Sales.

Your responsibilities will include, but are not limited to, the following:

  • Assist in serving as a point of contact between customers and our sales team managing correspondence via email or telephone as needed.
  • Maintaining and updating multiple company databases (e.g. SAP).
  • Create sales data presentations using tables and graphs in Microsoft Excel.
  • Organize and manage a filing system for each team member.
  • Provide accounting support (e.g. Invoicing entry and submission, bank reconciliations)
  • Marketing Support (e.g. product labelling, editing literature, etc.)

ACADEMIC AND PROFESSIONAL REQUIREMENTS

Education: College Diploma (or related experience)

SKILL REQUIREMENTS

  • Strong computer skills are a must, and the ability to quickly learn new programs (e.g. Word, Excel, PowerPoint, Adobe Acrobat, knowledge of more advanced programs such as AutoCAD is an asset.
  • Must be able to multi-task, organize and prioritize work, and thrive in a dynamic, fast-paced, small office environment
  • Possess exceptional oral and written communication skills (English). Multiple language skills are an asset
  • Self-starter and able to communicate and interact with people at all levels
  • Possess drive, motivation, and acute attention to detail
  • Mechanical aptitude is an asset

COMPENSATION

$25.00 hourly, 40 hours per week.

Please do not fax or call AIC directly regarding this position. All interested candidates must apply through Indeed.

Only dedicated professionals with strong work ethics should apply.

Job Types: Full-time, Permanent

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care

Work Location: In person

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