Administrative Data Entry Specialist

About Us

Lions Foundation of Canada Dog Guides (LFCDG) is a national charity dedicated to empowering Canadians with disabilities by providing life-changing Dog Guides at no cost. Every role within our organization contributes to improving safety, independence, and quality of life for our clients. Join a mission-driven team where your attention to detail helps support the donors, programs, and operations that make our work possible.

The Opportunity

We are seeking a highly organized and detail-driven Administrative Data Entry Specialist to support the management of donor and organizational data in Salesforce and related systems. This role provides administrative support across departments and contributes to smooth daily office operations.

Key Responsibilities

• Enter, update, and maintain accurate donor and organizational data in Salesforce and other internal systems.
• Review and verify information, resolve data discrepancies, and prepare reports or spreadsheets to support analysis and decision-making.
• Process incoming mail, email, and banking deposits, and assist with basic accounting and administrative tasks as needed.
• Respond to phone and email inquiries, provide timely and professional information to internal and external stakeholders, and support general office operations.
• Manage office supply inventory and ensure an organized, well-functioning workspace.
• Train and supervise temporary administrative staff during peak periods.
• Collaborate across departments, support process improvements, and assist with other duties as required to contribute to a positive, efficient team environment.

Qualifications & Skills

• College diploma in Business Administration, Accounting, or a related field
• Minimum 3 years' experience in administrative or customer service roles (non-profit experience an asset).
• At least 1 year of experience supervising, mentoring, or training staff in administrative or data-entry functions.
• Exceptional attention to detail, accuracy, and organization.
• Proficiency in Microsoft Office, including advanced Excel skills.
• Experience using CRM systems such as Salesforce (non-profit experience preferred).
• Ability to handle high-volume data processing while maintaining confidentiality and data integrity.
• Knowledge of basic accounting practices and CRA charitable receipting guidelines is an asset.
• Strong communication and interpersonal skills; ability to work independently or collaboratively.
• Comfortable working in an office environment with regular interaction with service dogs.

Position Details

• Location: 152 Wilson Street, Oakville (Hybrid role)
• Type: Full Time, Contract (6-months with the possibility of extension).

Commitment to Diversity, Equity and Inclusion

Lions Foundation of Canada Dog Guides is committed to employing people from diverse backgrounds, and we actively demonstrate inclusiveness through fair, equitable and accessible hiring practices. We recognize the strength of different experiences, backgrounds and perspectives and welcome candidates who identify as visible minorities, Indigenous people, persons with disabilities, and persons within the LGBTQ+ community. We feel it is important as an organization that all people have access and opportunity to be employed, to be valued and to be respected. Accommodations for job applicants with disabilities will be provided upon request during the recruitment, assessment, selection and placement process. Alternative format available on Request.

We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.

Job Types: Full-time, Fixed term contract

Contract length: 6 months

Pay: $42,000.00-$56,600.00 per year

Benefits:

• Employee assistance program
• On-site parking
• Paid time off

Work Location: Hybrid remote in Oakville, ON