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Office Manager/Administrator

3 weeks ago

Markham, Ontario, Canada Royal LePage Signature Realty Full time

Office Manager / Administrator – Start Date January 5th

Location: Hybrid (Toronto / GTA)

Compensation: $50,000–$60,000 per year, commensurate with experience

Job Type: Full-Time

About Us

We are a small but busy real estate team looking for a self-motivated, highly organized, and personable Office Manager / Administrator to keep our operations running smoothly. This role is perfect for someone who enjoys a mix of administrative work, client care, on-the-go coordination, and creative marketing support — and thrives in a fast-paced, collaborative environment.

Real estate experience is an asset but not required. Full training and support will be provided.

A reliable vehicle is required, as many daily tasks involve travelling to properties and local vendors throughout the GTA.

Start Date: January 5th

Key ResponsibilitiesAdministrative & Client Support

  • Liaise with clients via phone and email, providing exceptional service
  • Process deal paperwork and maintain accurate transaction records
  • Prepare, organize, and proof listing and offer documentation
  • Upload and update MLS listings
  • Coordinate schedules and keep sales representatives organized
  • Manage incoming calls and emails, directing them to the appropriate team member

Operations & Coordination

  • Track team expenses and organize receipts
  • Book photographers, inspectors, and tradespeople
  • Coordinate lockbox and sign delivery/pickup
  • Oversee office supplies, mailings, and courier runs as needed

Marketing & Communications

  • Collaborate with the art department on creative materials
  • Coordinate with printers and manage production timelines
  • Prepare printed materials for listings and open houses
  • Post updates and new listings on social media
  • Help plan, organize, and assist with client appreciation events

Database & Systems

  • Maintain and update the client database (CRM)
  • Ensure all records, contacts, and communications are accurate and up to date

Social Media & Content

  • Coordinate with designers and printers for marketing materials
  • Prepare brochures, feature sheets, and open house packages
  • Post listings, sold properties, and client updates on Instagram, Facebook, LinkedIn, etc.
  • Create basic video and social content
  • Write short blog posts or website updates on listings, community news, or market insights
  • Help maintain brand consistency across all platforms
  • Assist with planning and promoting client appreciation events

On-the-Go Tasks (Vehicle Required)

A valid driver's licence and access to a reliable vehicle are mandatory.

Responsibilities include:

  • Dropping off and picking up marketing materials at new listings
  • Delivering feature sheets and open house packages
  • Installing or removing "For Sale" / "Sold" signs
  • Picking up or returning lockboxes
  • Assisting with staging and listing preparation
  • Visiting local printers, couriers, and the post office
  • Checking listings to ensure signage, brochures, and presentation are maintained

Gas reimbursement can be discussed during the interview.

What We're Looking For

  • Strong organizational and multitasking skills
  • Excellent written and verbal communication
  • High attention to detail
  • Friendly, professional phone manner and client service skills
  • Tech-savvy (Google Workspace, Canva, MLS systems, CRM software)
  • Ability to work independently and meet deadlines
  • Flexibility to work remotely and occasionally from the office
  • Willingness to work some evenings and weekends (not a strict 9–5 role)

Work Environment

  • Hybrid: Work from home with some in-office days and local travel
  • Supportive, collaborative, and fast-paced team culture

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Work Location: Hybrid remote in North York, ON