Administrative Assistant

5 days ago

Ottawa, Ontario, Canada Huntington Properties Full time

Huntington Properties started in 1996, when our company founder, Alan Whitten purchased a single office building in Kanata South. Since then, our organization has evolved into a multi-faceted, full-service, real estate development and property management company that is still consistently growing. Under the guidance of the current leadership team, we manage over 1 million square feet of commercial property across the National Capital Region and now undertake nine figure development projects. The majority of our portfolio includes low-rise commercial office space, retail, warehouse and industrial space plus some residential assets.

The portfolio continues to grow as we explore new investment and development opportunities. We regularly establish partnerships in acquiring and developing commercial properties in the Ottawa area. The goal is to deliver long term returns through cash distributions and capital appreciation with projects that include major retrofits, vacant land developments and building upgrades.

Remaining close to the community, we value community involvement in healthcare and children's charities, including prominent board seats to further our involvement in the causes we support. With strong private partnerships in developments and investments we have been able to triple the number of assets under our management in the last ten years.

Our company is growing and we are interested in hiring a Administrative Assistant to join our team. The ideal candidate will be able to work autonomously and be an excellent communicator with outstanding attention to detail.

Job Responsibilities:

  • Assist in day-to-day operations with administrative tasks assigned by the Partners, including expense claims, credit cards, and other duties as required.
  • Formats, revises, proofreads, assembles and circulates reports, memos, letters, resolutions and other simple and complex documents related to our asset management.
  • Assist with leasing administration which includes writing lease amendments.
  • Oversight of investment relations and documentation.
  • Support office with management of office equipment, software, and telephones, including setup of new properties and employees.
  • Preparation of monthly administrative overhead reports (printer, postage and courier chargebacks).
  • Manage service requests with IT contractor and overseeing IT support for office.
  • Manage company cellphone, internet requirements, fleet cards, and other office contracts.
  • Maintain employment contracts and employee vacation/sick calendar and time-off requests.
  • Provide coverage for front reception duties when needed.

Qualifications and Knowledge:

  • Successful candidates will have education in a legal assistant program or the completion of a post-secondary diploma/degree in another field.
  • 2+years experience in an administrative role is required.
  • Microsoft Office Suite proficiency is required.
  • Excellent written and verbal communication skills.
  • Ability to handle highly sensitive and confidential information.
  • Ability to be resourceful and proactive when issues arise.
  • Highly organized and service oriented.

Submitting Your Application

  • To apply, please submit your application via
  • Application Deadline: Open until suitable candidate is found
  • Kindly submit the following: cover letter, resume, writing sample, and if you have less than two years experience a copy your post-secondary transcripts may be requested.

We promise to provide a professional and rewarding work environment, come and join us 

  • Administrative Assistant

    5 days ago

    Ottawa, Ontario, Canada StafinGo Full time

    Now Hiring: Administrative Assistant– Onsite (Secret Clearance Required)Job title: Administrative Assistant (Intermediate)Industry: Public sectorLocation: Ottawa, ON |Contract Type: Full-Time Contract, Core Business HoursCompensation: $21.00–$27.00 per hourEstimated Start date:January 6th, 2026Contract Duration:11 months to start with, with the potential...

  • Administrative Assistant

    3 days ago

    Ottawa, Ontario, Canada Ottawa Catholic School Board Full time

    Administrative AssistantHuman Resources (Term)Human Resources Department Non-Affiliated PES2 *If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*The OCSB is currently seeking Administrative AssistantHuman Resources (Term) . The possible work addresses for this position can be found in ourWhy Work With The Ottawa...

  • Administrative Assistant

    19 hours ago

    Ottawa, Ontario, Canada Morguard Full time

    DescriptionPURPOSEThe Administrative Assistant is accountable to the Manager or the Director of a function, department or office for ensuring that all daily administrative and other function-specific support activities are carried out in a time and consistent manner to enable the function or department to achieve its respective business goals and...

  • Administrative Assistant

    4 days ago

    Ottawa, Ontario, Canada Hydro Ottawa Full time $54,401 - $83,562

    Please Note: If you are a current Hydro Ottawa employee with access to Workday, apply to this job via the Workday application.At Hydro Ottawa, we empower the lives of the people in the communities we serve. As the electricity distributor to the Nation's Capital, our work powers all the essential activities that make up our lives - at home, at work and at...

  • Administration Assistant

    4 days ago

    Ottawa, Ontario, Canada The Ottawa Hospital Full time

    Position InformationProvides a broad range of administrative support to The Ottawa Hospital Academic Medical Organization, including its 900+ academic physician members, the Board of Directors and the Executive Director.Rotation/ShiftsDays, 8 hour shifts.Basic RequirementsTwo (2) years Community College Office Administration, Business or equivalent;Minimum...

  • Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada Kingdom Pictures Full time

    The Role: You will be responsible for : Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.Scheduling and coordinating meetings.Making travel arrangements and preparing expense reports.Providing other organisational support such as...

  • Senior Administrative Assistant

    18 hours ago

    Ottawa, Ontario, Canada Pinecrest-Queensway Community Health Centre Full time

    Position Title:Senior Administrative AssistantProgram:Primary CareDepartment:Integrated HealthcareReports to:Operations and Project Manager, Primary CareEmployment Type:Regular Full-time, 35 hrs/wkPay Scale:$26.015/hr to $30.605/hrBenefits include:4 weeks vacation, plus other leave entitlementsExtended Group Health benefitsFlexible Health and Wellness...

  • Office Administrative Assistant

    3 days ago

    Ottawa, Ontario, Canada RFP Solutions Full time

    Position: Office Administrative Assistant (NOC 13110)Anticipated Start: March 2026Job Description:The Office Administrative Assistant works to support RFP Solutions' personnel in the smooth operation of the organization and the research and development of procurement related documentation and organizational strategies. They provide support to overall remote...

  • Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada CCX Technologies Full time

    OverviewCCX Technologies is seeking a proactive and detail-oriented Administrative Assistant to support our business operations team and play a key role in keeping our office running efficiently.ResponsibilitiesPerform data entry and maintain records using Google Workspace and CRM toolsCoordinate procurement for office and production suppliesAct as front...

  • Merchandising Administration Assistant

    1 week ago

    Ottawa, Ontario, Canada Monsoon Accessorize Full time

    Accessorize is an exciting and ethical fashion brand. Our story began with one man and his vision that started on a hippy commune in Ibiza, 1970, and finished with an overland trip east, through Afghanistan and India. Now found in West London, we're creating vibrant products, and sharing endless discovery. We are built on a way of working that we are really...