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Administrative Assistant
16 hours ago
Administrative Assistant
- Human Resources (Term)
Human Resources Department Non-Affiliated PES2 *If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*
The OCSB is currently seeking Administrative Assistant
- Human Resources (Term) . The possible work addresses for this position can be found in our
Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.
The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.
The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.
Under the direction of the Team Lead Human Resources Coordinator , the Administrative Assistant provides a broad range of administrative services to assist with the effective management of employee relations. The role provides administration support to Teaching and Admin and Support Staffing Officers as well as the Team Lead
Job Description
Provide administrative support to the HR Officers and the Team Lead
Support the full recruitment life cycle, including drafting and posting job opportunities on various platforms (Apply to Education, LinkedIn, Indeed, etc.), reviewing applications, scheduling interviews, administering tests, and preparing related materials
Support the various transfer processes
Perform administrative duties for all OCSB casual staffing and communicating with casual employees regarding their employment status
Liaise with employees, Principals, Managers, Superintendents and external organizations and candidates
Maintain seniority lists
Provide guidance to staff on Board staffing policies and procedures
Maintaining support documentation for various processes as well as preparing data for various reports and summaries
Responding promptly to inquiries from employees, departments, schools, external organizations, and the general public via email and phone
Providing support with implementing HR initiatives as directed
Performing other administrative duties as assigned
Required Qualifications
One year of post secondary education
3 years of administrative experience
Proficiency with Google Suite (Gmail, Forms, Sheets, Drive, etc.), spreadsheets and database management
Demonstrated attention to detail
Excellent organizational and communication skills
Strong analytical and time management skills
Ability to create and maintain strong working relationships with stakeholders
An equivalent combination of education and experience may also be considered
In Addition, The Following Will Be Considered An Asset
Completion of a post secondary degree/diploma/certificate in a related field
Experience with HR processes and databases (ie. HRIS, etc)
Experience with Apply To Education (ATE)
Experience with Laserfiche
Previous school board experience
This is a full time (1.0 FTE) temporary position with an annual salary range of $54,167 - $66,0
- The approximate duration will be 18 months with an anticipated start date as soon as the recruitment process is complete and the anticipated end date will be July 30, 20
- How to Apply: Applicants are required to apply through the ApplytoEducation (ATE) platform by 5:00 pm on January 6, 20
- If you do not currently have an ATE account, you will be prompted to create a free account and upload your resume and cover letter.
Questions regarding the application process can be directed to
Note on Interviews: Only those candidates selected for an interview will be contacted. If selected, you will receive an email including the interview date/time, Google Meet link, and process details.
References
2 Supervisory references will be required
If you are currently not an OCSB employee, at the completion of a successful interview, you will be required to provide an Original Police Record Check for the Vulnerable Sector dated within the last 6 months.
Questions regarding the application process can be directed to .
For assistance with ApplytoEducation, please contact ATE directly at or by phone at
- AI may be utilized throughout the selection and recruitment process.
Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at prior to the posting closing date so that appropriate arrangements can be made.
Data Privacy Statement: Personal information on this form is collected under the authority of Ontario Regulation 298 (Operation of Schools
- General) under Education Act, R.S.O. 1990, c. E.2, as amended ("Education Act"), sections and of Education Act and will be used by Ottawa Catholic School Board ("OCSB") for employment purposes. The information is retained in accordance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M. 56 and will be disclosed to authorized OCSB staff in order to administer the above purpose. The Board's
& the '
' support document entitled '
may be viewed on the Board's website at
Questions about Privacy should be directed to the Privacy Officer by email to
