Strata Admin Assistant

1 week ago

Victoria BC VB A, Canada Pemberton Holmes Property Management Full time

Pemberton Holmes Ltd.

Pemberton Holmes Ltd. is seeking a full-time Administrative Assistant to join our Strata Department. The successful candidate will work closely with one of our property managers to support our clients and ensure smooth day-to-day operations. This role is ideal for someone who enjoys helping people, solving problems, and contributing to a collaborative team. We offer a relaxed and friendly office environment, strong team support, and opportunities to grow in an underserved segment of B.C.'s real estate market.

Key Responsibilities

  • Respond to basic owner inquiries (e.g., key replacements, contact updates)
  • Triage and prioritize incoming email requests
  • Prepare forms related to real estate financing and sales
  • Draft and issue bylaw enforcement correspondence
  • Conduct research at the direction of the property manager
  • Communicate with trades and owners regarding scheduled maintenance
  • Prepare building notices
  • Assist in producing meeting materials

About You

  • Strong verbal and written communication skills
  • Comfortable making and receiving phone calls
  • Friendly, professional, and motivated
  • Proficient with Microsoft Office
  • Knowledge of Yardi Voyager is an asset
  • Strong attention to detail, even under time constraints
  • Experience with Strata Corporations is preferred

We provide training on industry-specific software and the legislation relevant to our work.

Compensation:

Starting salary of $47,500–$50,000, commensurate with experience, plus benefits.

Job Types: Full-time, Permanent

Pay: $47,500.00-$50,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off

Work Location: In person

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