Strata Administrative Assistant

3 days ago

Coquitlam BC VK P, Canada Colosseum Property Management Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency in various software tools. This role involves managing administrative tasks, providing exceptional customer service, and ensuring the smooth functioning of daily office activities.

Duties

  • Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems
  • Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
  • Handle filing, document proofreading, and general administrative support
  • Assist with bookkeeping tasks and basic accounting procedures
  • Provide customer support and respond to inquiries with professional phone etiquette
  • Schedule appointments, manage calendars, and coordinate meetings
  • Support office management with clerical tasks such as copying, scanning, and organizing files
  • Maintain a clean and organized work environment to promote efficiency
  • Support Strata Managers with administrative tasks
  • Prepare and distribute council meeting packages, notices, and minutes
  • Coordinate email communications with councils, owners, and vendors
  • Maintain digital filing and records
  • Update strata portals and internal systems
  • Assist with Forms B/F and documentation (training provided)
  • General office administration

Requirements

  • Strong written and verbal communication skills
  • Detail-oriented with accurate follow-through
  • Able to manage multiple tasks and priorities
  • Organized and disciplined in workflow
  • Able to work independently and follow instructions
  • Knowledge of strata/property management/real estate (asset)
  • Comfortable with Microsoft Office and digital tools

What We Offer

  • Competitive salary
  • Growth and advancement opportunities
  • Positive and professional work environment
  • Training and onboarding support
  • This position offers an opportunity to be an essential part of our team while developing valuable administrative skills in a professional environment.

Job Type: Full-time

Pay: $18.29-$23.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care

Work Location: In person

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