Office Administrator
7 days ago
We are looking for a highly organized, friendly, and detail-oriented Office Administrator to join our team. We operate three growing brands under one roof — KL Jane (bedding & soft goods), BellowTech (industrial bellows), and StabilFit (medical supports). The ideal candidate will help keep our front office running smoothly, support customers, manage administrative tasks, and coordinate workflow between sales and production.
What You'll Do
- Answer phone and email inquiries professionally
- Prepare & send estimates using established pricing
- Create and process sales orders in QBO (QuickBooks Online)
- Track orders and communicate lead times to customers
- Assist with invoicing, payments, and basic bookkeeping entry
- Enter vendor bills & prepare payment batches for approval
- Monitor inventory and create purchase orders when needed
- Coordinate production scheduling & issue work orders
- Schedule deliveries, prepare packing slips & shipping labels
- Maintain organized files and support general office tasks
What You Bring
- Experience in office administration or customer service
- Working knowledge of QuickBooks Online is an asset
- Strong attention to detail & data entry accuracy
- Excellent communication and phone etiquette
- Comfortable working in a production/manufacturing environment
- Computer literacy (Word, Excel, email, cloud files)
- Positive attitude, organized, reliable
Why Work With Us
Small, friendly team environment
Stable Monday–Friday schedule
Growth potential as company expands
Work across 3 unique product lines
Learn production & operations skills
Schedule & Compensation
- Full-time | Monday–Friday
- Hours: 8:00 AM – 4:30 PM (can adjust to your exact hours)
- Compensation: $25–$27/hour depending on experience
Job Type: Full-time
Pay: $25.00-$27.00 per hour
Expected hours: 40 per week
Work Location: In person
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