Office Administrator

15 hours ago

Mississauga ON LY M, Canada Bellowtech Full time US$52,000 - US$56,400 per year

We are looking for a highly organized, friendly, and detail-oriented Office Administrator to join our team. We operate three growing brands under one roof — KL Jane (bedding & soft goods), BellowTech (industrial bellows), and StabilFit (medical supports). The ideal candidate will help keep our front office running smoothly, support customers, manage administrative tasks, and coordinate workflow between sales and production.

What You'll Do

  • Answer phone and email inquiries professionally
  • Prepare & send estimates using established pricing
  • Create and process sales orders in QBO (QuickBooks Online)
  • Track orders and communicate lead times to customers
  • Assist with invoicing, payments, and basic bookkeeping entry
  • Enter vendor bills & prepare payment batches for approval
  • Monitor inventory and create purchase orders when needed
  • Coordinate production scheduling & issue work orders
  • Schedule deliveries, prepare packing slips & shipping labels
  • Maintain organized files and support general office tasks

What You Bring

  • Experience in office administration or customer service
  • Working knowledge of QuickBooks Online is an asset
  • Strong attention to detail & data entry accuracy
  • Excellent communication and phone etiquette
  • Comfortable working in a production/manufacturing environment
  • Computer literacy (Word, Excel, email, cloud files)
  • Positive attitude, organized, reliable

Why Work With Us

Small, friendly team environment

Stable Monday–Friday schedule

Growth potential as company expands

Work across 3 unique product lines

Learn production & operations skills

Schedule & Compensation

  • Full-time | Monday–Friday
  • Hours: 8:00 AM – 4:30 PM (can adjust to your exact hours)
  • Compensation: $25–$27/hour depending on experience

Job Type: Full-time

Pay: $25.00-$27.00 per hour

Expected hours: 40 per week

Work Location: In person

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