Administrator

2 days ago

Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

Position:
Administrator

Location:
GTA

Salary:
$27 to $28 per hour

Position Type
: 1 year (possibility for extension)

Posting Type:
Open Vacancy

Role Overview:
We are seeking a detail-oriented and organized
Administrator
to provide comprehensive administrative and operational support within a fast-paced office environment for a government organization. Reporting to the Office Manager, this role involves coordinating day-to-day activities, maintaining systems and records, and supporting process improvement initiatives. The ideal candidate is proactive, adaptable, and skilled in managing multiple priorities across different teams.

Key Responsibilities:

  • Provide general administrative support, including calendar management, meeting coordination, document preparation, and follow-up on action items.

  • Support financial and office operations, including invoice processing, expense tracking, and procurement of office supplies.

  • Maintain accurate departmental records and documentation in accordance with standard records management practices and retention schedules.

  • Serve as a point of contact for internal and external queries, ensuring timely and professional responses.

  • Prepare reports, presentations, and other materials, ensuring accuracy, completeness, and confidentiality.

  • Assist in reviewing and improving administrative processes, recommending enhancements to streamline workflows and service delivery.

  • Collaborate with various teams and leaders across the organization to support ongoing operational priorities.

Requirements:

  • Undergraduate degree or college diploma in Business Administration, Finance, or a related field.

  • Approximately three years of administrative experience in a corporate, operational, or professional services environment.

  • Strong organizational, coordination, and communication skills.

  • Ability to manage multiple tasks and deadlines in a fast-paced setting.

  • Proficiency with standard office software and systems.

Please send your resume in Word format to Vandana Desai at

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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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