Office Administrator

2 days ago

Toronto, Ontario, Canada Alquemy Search & Consulting Full time

Reporting to the Manager, Office Administration, the successful incumbent will be responsible for supporting processes and systems related to the day-to-day operations of the Operation Support Office department.

Key Responsibilities:

  • Provides day-to-day administrative support to the department and/or division, including: calendar
  • management, meeting preparation and follow-up
  • Support with invoice and expense management and ordering of office supplies
  • Prepares reports, formats document and maintains accuracy and confidentiality for all documents
  • Maintains and manages departmental record-keeping system based on recognized records management practices and corporate retention schedules
  • Receives and supports incoming queries on behalf of the department
  • May act as single point of contact for the input/output of documentation to/from the group
  • Conducts research on best practices to improve administrative functions, makes recommendations on enhancements to streamline and improve the administration, coordination and delivery of processes within the assigned business unit

Requirements:

  • Undergraduate degree or college diploma in Business Administration, Finance or related field.
  • ~3 years of administrative experience
  • Experience using SuccessFactors (SAP) preferred
  • Skilled in MS Office (Excel, Word, Power Point, Outlook)
  • Demonstrated abilities with various computer systems and applications, work management and general office automation tools
  • Strong organizational skills and ability to prioritize effectively and meet deadlines; time management skills; and office management skills.
  • Ability to prioritize and complete work within deadlines, orchestrates multiple activities at once to accomplish a goal
  • Fast-paced environment
  • Manage multiple priorities
  • May work with different leaders/functional areas
  • Demonstrates strong financial acumen
  • Self-motivated; able to work independently in a fast-paced environment
  • Excellent communication skills (oral, written, active listening)
  • Excellent interpersonal skills with proven ability to build relationships, provide courteous and reliable administrative support that demonstrates a commitment to high quality customer service.
  • Excellent verbal and written communication skills
  • Resourceful and creative in generating solutions and approaches; seeks opportunity for productivity enhancements and continuous improvement

  • Office Administrator

    4 days ago

    Toronto, Ontario, Canada Procom Full time

    Office Administrator:On behalf of our Public client, Procom is searching for an Office Administrator for a 12 month contract role. This position is a hybrid position with 2 days onsite at our client's Toronto office.Office Administrator - Job Description:The Office Administrator will support the day-to-day operations of the Operation Support Office...

  • Office Administrator

    8 hours ago

    Toronto, Ontario, Canada Volanté Systems Full time

    Company DescriptionVolanté Systems is a leading SaaS provider of scalable point-of-sale (POS) software solutions designed for enterprise-level food service operations. With offices in Toronto and Charlotte, Volanté Systems is dedicated to delivering innovative, reliable technology to streamline operations and enhance customer experiences. The company...

  • Office Administrator

    2 weeks ago

    Toronto, Ontario, Canada Software International Full time

    Software International (SI) supplies technical talent to a variety of clients ranging from Fortune 100/500/1000 companies to small and mid-sized organizations in Canada/US and Europe. One of our clients, a marble & granite design and installation company is seeking to add a Full-time Office Administrator to their team. This person will be an integral part...

  • Office Administrator

    2 weeks ago

    Toronto, Ontario, Canada Software International Full time

    Software International (SI)supplies technical talent to a variety of clients ranging from Fortune 100/500/1000 companies to small and mid-sized organizations in Canada/US and Europe.One of our clients, a marble & granite design and installation company is seeking to add aFull-timeOffice Administrator to their team. This person will be an integral part of...

  • Office Administrator

    2 weeks ago

    Toronto, Ontario, Canada Software International Full time

    Software International (SI) supplies technical talent to a variety of clients ranging from Fortune 100/500/1000 companies to small and mid-sized organizations in Canada/US and Europe.One of our clients, a marble & granite design and installation company is seeking to add a Full-time Office Administrator to their team. This person will be an integral part of...

  • Office Administrator

    6 hours ago

    Toronto, Ontario, Canada The ML Group Full time

    Position SummaryThe Office Administrator is a central role that supports executives, manages office operations, and provides a professional and welcoming point of contact for clients, vendors, and staff. This position blends administrative coordination, reception duties, scheduling, communication, and general office management. The ideal candidate is...

  • Office Administrator

    1 week ago

    Toronto, Ontario, Canada Talent Advantage Full time

    Office Administrator & HR CoordinatorA role supporting our people, our operations, and our day-to-day efficiency.The Company is a provider of consumer goods to major retailers across North America. Our head office is the center of coordination for our teams, partners, and operations — and we're looking for someone who excels at creating order, supporting...

  • Office Administrator

    2 days ago

    Toronto, Ontario, Canada Jobsearch Canada Inc. Full time

    Now Hiring: Office Administrator – Downtown Toronto (In-Office)Looking for your next opportunity in office administration? We're hiring on behalf of a Toronto-based real estate investment and development team. They're seeking a proactive, organized, and friendly Office Administratorto be the welcoming face of the company and keep daily operations running...

  • Office Administrator

    2 days ago

    Toronto, Ontario, Canada 1Milk2Sugars Inc. Full time

    Job DescriptionJob Title:Office Administrator (Hybrid – Toronto)Location:135 Liberty Street, Toronto – 3 days per week in the officeAbout UsWe're a PR and Digital Marketing agency with a collaborative, open-concept Toronto office that supports both in-person connection and flexible work. As our team grows, we're strengthening internal operations to...

  • Office Administrator

    2 weeks ago

    Toronto, Ontario, Canada Visatoronto Full time

    Office Administrator – VisaToronto (Toronto Office) North York, Toronto (On-site) Full-Time | Permanent Start: Immediately Bilingual:Farsi (Must), English (Working proficiency)About UsVisaToronto is a global immigration and business consulting firm with offices in Toronto and Tehran. We assist clients from around the world with Canadian and European...