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Office Administrator

1 hour ago

Toronto, Ontario, Canada Alquemy Search & Consulting Full time

Reporting to the Manager, Office Administration, the successful incumbent will be responsible for supporting processes and systems related to the day-to-day operations of the Operation Support Office department.

Key Responsibilities:

  • Provides day-to-day administrative support to the department and/or division, including: calendar
  • management, meeting preparation and follow-up
  • Support with invoice and expense management and ordering of office supplies
  • Prepares reports, formats document and maintains accuracy and confidentiality for all documents
  • Maintains and manages departmental record-keeping system based on recognized records management practices and corporate retention schedules
  • Receives and supports incoming queries on behalf of the department
  • May act as single point of contact for the input/output of documentation to/from the group
  • Conducts research on best practices to improve administrative functions, makes recommendations on enhancements to streamline and improve the administration, coordination and delivery of processes within the assigned business unit

Requirements:

  • Undergraduate degree or college diploma in Business Administration, Finance or related field.
  • ~3 years of administrative experience
  • Experience using SuccessFactors (SAP) preferred
  • Skilled in MS Office (Excel, Word, Power Point, Outlook)
  • Demonstrated abilities with various computer systems and applications, work management and general office automation tools
  • Strong organizational skills and ability to prioritize effectively and meet deadlines; time management skills; and office management skills.
  • Ability to prioritize and complete work within deadlines, orchestrates multiple activities at once to accomplish a goal
  • Fast-paced environment
  • Manage multiple priorities
  • May work with different leaders/functional areas
  • Demonstrates strong financial acumen
  • Self-motivated; able to work independently in a fast-paced environment
  • Excellent communication skills (oral, written, active listening)
  • Excellent interpersonal skills with proven ability to build relationships, provide courteous and reliable administrative support that demonstrates a commitment to high quality customer service.
  • Excellent verbal and written communication skills
  • Resourceful and creative in generating solutions and approaches; seeks opportunity for productivity enhancements and continuous improvement