Payables Specialist

Job Title

Payables Specialist - General

Job Type

Limited Term

Union

MRSA

Position Classification

SAD06 Administrative Services VI

Salary Grade

$52, $66,848.60

FT or PT

Full-time

Hybrid Work

This position is eligible

Position End Date (if applicable)

11/19/2027

Location

MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)

About This Position
About the Role

The Payables Specialist - General is responsible for processing various types of accounts payable transactions to ensure proper recording of the University's expenditures in accordance with University policies and procedures, and other ad hoc Payables functions. The candidate will be responsible for timely and accurate communication with all vendors and clients as well as the preparation of monthly GL account reconciliations. They must be detail oriented with above average organizational skills to multitask and meet deadlines.

This position is a full-time, limited term role working 35 hours per week, ending on November 19, 2027.

Responsibilities

• Review and analyze supporting documentation for various payables tranactions with an understanding of CRA regulations & University policies & procedures
• Review documentation relating to purchase order payments to ensure goods/services are received as ordered; work closely with Procurement
• Communicate with internal and external clients on a daily basis
• Review payment documentation to ensure all details and appropriate approvals required have been provided to ensure control measures are followed
• Enter invoice and payment requisition data into ERP system
• Extreme accuracy in data entry is required
• Perform upload processes as required such as Netsuite, Chrome River, ect.
• New vendor onboarding and verification
• Audit Banner vendor file changes/additions weekly to meet audit requirements
• Review third party vendor software such as Netsuite to ensure the information mirrors Banner
• Maintain bank routing database in ERP system
• Review documentation relating to purchase order payment
• Review payment requisition supporting documentation
• Additional duties as assigned by the Manager for quarter and year end processes and/or government reporting requirements

Qualifications

• Two-Year Diploma from a University or equivalent
• 2 - 3 years experience in General Payables
• Proficient in Excel
• Ability to work independently and on a team with multiple payment types, systems and processes
• Demonstrated sound judgement and detailed analysis
• High degree of confidentiality, tact and diplomacy

Salary:
$52, $66,848.60 per annum

Closing Date:
November 21, 2025

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, ).
We encourage all qualified applicants to apply, however, Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. Please note only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page.

If you require accommodation to participate in the recruitment process, please notify and we will work together on your accommodation request.

About MRU
Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. MRU serves approximately 15,782 students, including 11,752 full-time and 4,030 part-time learners. MRU offers 13 bachelor's degrees encompassing 37 majors across faculties such as Arts, Business, Communications, Health, Community & Education, and Science & Technology. With over 74% of its student body drawn from the local area, Mount Royal University primarily serves Calgary and its surrounding region. MRU is a diverse yet close community with over 1,800 employees. Mount Royal provides employees the support they need to lead and advance institutional goals. Learn more about MRU's Academic Plan and Strategic Plan.

What We Offer
Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. At MRU, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. MRU offers a competitive total compensation package including learning/training paid by employer, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. Positions over six months may also be eligible for health and dental benefits, pension, health and personal spending accounts, and disability benefits.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.