Accounting Specialist

Heavy Industries Theming Corporation

Heavy is a small, growing company of about 50 employees working closely with architects, artists, developers, and contractors to plan and build world-class art, architecture, and placemaking experiences. At Heavy, we thrive in a dynamic and fast-paced environment where everyone wears multiple hats and contributions are seen in everything we do.

The Finance team plays a crucial role in supporting the entire business, making our work both impactful and highly visible. If you're looking for a role where you can make a real difference, gain broad experience, and grow alongside the company, this is the opportunity for you.

Our Culture

We pride ourselves on being entrepreneurial, collaborative, and approachable. Our workplace is casual but committed—we like to have fun, as shown by our quarterly company-wide teambuilding events, while also holding ourselves accountable for delivering results.

The Role:

We are seeking an experienced Accounting Specialist to join our dedicated team. Reporting directly to the Controller, this position is responsible for full-cycle accounts payable and receivable, payroll preparation, and general accounting support in a dynamic, project-based environment.

The ideal candidate will bring 5–7 years of progressive accounting experience (including construction or project-based work), strong ERP and Excel skills, and a detail-oriented, analytical mindset.

 Accounting Specialist

Accounts Payable

• Manage the full cycle of vendor invoices, including accurate coding to GL accounts and projects, verifying approvals, and matching to purchase orders.
• Process vendor payments (EFT, wire, cheque) according to agreed terms.
• Manage vendor holdbacks, ensuring accuracy and proper release based on project completion.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain vendor compliance records, ensuring valid and up-to-date WCB clearances, certificates of insurance, and credit applications are on file.
• Support reporting of AP metrics such as aging summaries and outstanding commitments.
• Manage and prepare company credit card transactions; support transition to an online platform.

Accounts Receivable

• Working closely with project managers, prepare and issue customer invoices in accordance with contracts and project milestones.
• Manage customer holdbacks, statutory declarations, and compliance documentation.
• Monitor AR aging and follow up on overdue accounts.
• Record deposits and reconcile AR subledger to GL.
• Provide AR reporting and support cash flow forecasting.

General Accounting

• Prepare monthly journal entries (depreciation, prepaids, interest, foreign exchange).
• Perform weekly and monthly-end bank reconciliations
• Reconcile balance sheet accounts and analyze variances.
• Prepare department and project spending reports, including budget-to-actual comparisons.  

Payroll

• Review and validate time tracking for job cost and overhead allocations.
• Prepare bi-weekly payroll for upload in payroll system.
• Performs payroll-related journal entries and labour costing allocations.
• Support ongoing improvements to time tracking, ERP, and payroll integrations.

Other

• Respond to ad-hoc requests and assist the Controller and leadership team as needed.
• Contribute to continuous improvement of accounting processes and internal controls.

KNOWLEDGE AND SKILLS:

• Bachelor's degree in accounting, Finance, or a similar field is required
• Minimum of 5-7 years of relevant accounting experience, with at least 2 years in a construction or project-based environment
• Proficient in accounting software and ERP systems, with advanced Excel skills
• Experience with Jonas Construction software is considered a strong asset.
• Demonstrated ability to analyze complex problems, identify trends, and provide actionable recommendations.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.
• Proactive and deadline-driven, with a strong focus on timely execution
• Excellent communication and interpersonal skills, with the ability to effectively collaborate across diverse teams.
• Analytical mindset with proactive problem-solving abilities.