Travel Coordinator

2 weeks ago

Toronto, Ontario, Canada Pomerleau Full time
General Information

Job Location

  • Toronto, ON

Date Published

28-Oct-2025

Department

Project Management

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

Job Description

Ready to build your career? We want to hear from you.

The Travel Coordinator is responsible for the efficient and accurate coordination of air travel for personnel supporting a remote construction project, specifically utilizing a dedicated charter flight service. This role involves close collaboration with the Travel Manager, trade partners, and the charter airline to ensure seamless flight bookings, minimize disruptions, and provide exceptional service to all travelers. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen attention to detail in order to effectively manage flight schedules and traveler logistics.

What you will do

  • Coordinate and process flight bookings for personnel traveling to and from the remote site using a dedicated charter service.
  • Monitor flight schedules for changes, delays, or cancellations and communicate updates to travelers and stakeholders.
  • Assist the Travel Manager with optimizing flight schedules, reporting on bookings, and supporting airline contract negotiations.
  • Act as the main contact for trade partners, managing flight requests and ensuring compliance with travel policies.
  • Collaborate with camp booking management to align accommodation logistics with flight schedules.
  • Maintain a strong relationship with the charter airline, resolving booking issues and communicating passenger needs.
  • Provide clear travel instructions to passengers and assist with any disruptions or concerns.
  • Keep accurate records of flight bookings and passenger data, and generate reports as needed.
  • Manage townhome bookings at the site, including cleaning arrangements and inventory oversight.
  • Perform additional tasks as assigned by the Travel Manager to support travel operations.

This role could be for you if you have:

  • High school diploma or equivalent required;
  • Minimum 3 years of experience in travel coordination, airline reservations, or related field.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Experience working with airline reservation systems and travel booking platforms.
  • Ability to work independently and as part of a team.
  • Ability to handle multiple tasks simultaneously and prioritize effectively.
  • Strong problem-solving skills and ability to remain calm under pressure.
  • Experience working with charter flights or in a remote project environment is a plus.

Benefits

  • RRSP with up to 5% employer matching

  • Hybrid work model for corporate roles

  • Employee stock ownership program
  • Career growth through real development opportunities
  • Transit pass reimbursement — get to work for free
  • Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

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