HR Generalist

4 days ago

Victoria, British Columbia, Canada StressMarq Biosciences Inc. Full time

Job Title: HR Generalist & Office Manager

Location
: Victoria, BC

Reports To
: President

Type
: Full-Time

Role Overview

We're looking for a proactive, detail-oriented HR Generalist & Office Manager to support people operations, onboarding, compliance training, and the daily office environment. This multi‑faceted role suits someone who thrives in a fast-paced setting, enjoys wearing multiple hats, and is passionate about delivering a great employee experience from hire to ongoing development.

Key Responsibilities

Human Resources Administration

  • BambooHR administration
    : annual setup of time-off policies; review/update vacation balances and entitlements; process title changes and employment updates.
  • Benefits support
    : assist with benefits administration and education, including RSP matching program.
  • Employee support
    : respond to employee inquiries, escalate complex HR issues to the HR Consultant, and support day‑to‑day HR operations.
  • Performance management
    : maintain performance review records, schedule reviews, and upload documentation.

Recruitment and Selection

  • Sourcing:
    place job ads and work with Inspired HR (or other partners) to pre-screen candidates.
  • Interviewing:
    conduct first- and sometimes second-stage interviews with managers.
  • Selection
    : perform reference checks, prepare offer letters and, where required, employment contracts.

Onboarding and Orientation

  • Onboard communications:
    send onboarding emails and ensure new hires are included in generalized onboarding training; work with managers to define required onboarding content.
  • ISO onboarding:
    coordinate onboard ISO-related activities as assigned, administer test and grade it for personnel files.
  • New hire follow-up
    : perform 30-60 days check-ins, remind managers to set up 90 days reviews with their new staff.
  • System setup:
    set up new hires in SharePoint and Bamboo; upload training documents and employee records.

Learning, Compliance, and Training Coordination

  • Training programs:
    coordinate Knowledge Software training (WHMIS and other programs) and schedule additional company-required training.
  • Certificates:
    maintain and follow up on training certificates; monitor expirations and renewals.
  • Safety groups:
    oversee the First Aid Group and serve as a member of the Joint Health & Safety Committee (JHSC) for relevant training and compliance and follow up with remote workers.
  • Learning opportunities:
    deliver training at company lunches, support individuals seeking training, and train young workers.

Systems, Records, and Administration

  • Document management:
    upload and organize training materials and HR documents in SharePoint and Bamboo; ensure records are accurate and accessible.
  • Purchasing and vendor management
    : coordinate purchases of supplies, office items, and food; act as point person for office-related vendors and service providers.
  • Operational lists:
    maintain the parking roster and the food allergies list.

Office Management

  • Facilities
    : oversee office maintenance and cleanliness, including coordinating junk removal and general tidiness.
  • Events:
    organize company-wide events and activities, including monthly luncheons, recognition programs, and the annual holiday party.
  • Work environment:
    ensure the office supports productivity, safety, and a welcoming culture.

Qualifications and Skills

  • Experience
    : Minimum of 3 years of progressive experience in HR-focused roles.
  • Systems knowledge:
    experience with BambooHR (preferred), SharePoint, and learning/knowledge management platforms.
  • Recruitment & onboarding:
    demonstrated experience placing ads, interviewing candidates, performing reference checks, issuing offer letters/contracts, and running onboarding programs.
  • Training & compliance:
    working knowledge of WHMIS and health & safety training; experience tracking certifications and ISO onboarding desirable.
  • Skills:
    strong organizational skills, attention to detail, excellent communication and interpersonal abilities, and a hands‑on, solutions‑oriented mindset.
  • Other
    : comfortable coordinating cross-functional initiatives.

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