HR Generalist

2 weeks ago

Victoria, British Columbia, Canada Inspired HR Full time $60,000 - $75,000

Job Title: HR Generalist & Office Manager

Location: Victoria, BC

Reports To: President

Type: Full-Time

Role Overview

We're looking for a proactive, detail-oriented HR Generalist & Office Manager to support people operations, onboarding, compliance training, and the daily office environment. This multi‑faceted role suits someone who thrives in a fast-paced setting, enjoys wearing multiple hats, and is passionate about delivering a great employee experience from hire to ongoing development.

Key Responsibilities

Human Resources Administration

  • BambooHR administration: annual setup of time-off policies; review/update vacation balances and entitlements; process title changes and employment updates.
  • Benefits support: assist with benefits administration and education, including RSP matching program.
  • Employee support: respond to employee inquiries, escalate complex HR issues to the HR Consultant, and support day‑to‑day HR operations.
  • Performance management: maintain performance review records, schedule reviews, and upload documentation.

Recruitment and Selection

  • Sourcing: place job ads and work with Inspired HR (or other partners) to pre-screen candidates.
  • Interviewing: conduct first- and sometimes second-stage interviews with managers.
  • Selection: perform reference checks, prepare offer letters and, where required, employment contracts.

Onboarding and Orientation

  • Onboard communications: send onboarding emails and ensure new hires are included in generalized onboarding training; work with managers to define required onboarding content.
  • ISO onboarding: coordinate onboard ISO-related activities as assigned, administer test and grade it for personnel files.
  • New hire follow-up: perform 30-60 days check-ins, remind managers to set up 90 days reviews with their new staff
  • System setup: set up new hires in SharePoint and Bamboo; upload training documents and employee records.

Learning, Compliance, and Training Coordination

  • Training programs: coordinate Knowledge Software training (WHMIS and other programs) and schedule additional company-required training.
  • Certificates: maintain and follow up on training certificates; monitor expirations and renewals.
  • Safety groups: oversee the First Aid Group and serve as a member of the Joint Health & Safety Committee (JHSC) for relevant training and compliance and follow up with remote workers.
  • Learning opportunities: deliver training at company lunches, support individuals seeking training, and train young workers.

Systems, Records, and Administration

  • Document management: upload and organize training materials and HR documents in SharePoint and Bamboo; ensure records are accurate and accessible.
  • Purchasing and vendor management: coordinate purchases of supplies, office items, and food; act as point person for office-related vendors and service providers.
  • Operational lists: maintain the parking roster and the food allergies list.

Office Management

  • Facilities: oversee office maintenance and cleanliness, including coordinating junk removal and general tidiness.
  • Events: organize company-wide events and activities, including monthly luncheons, recognition programs, and the annual holiday party.
  • Work environment: ensure the office supports productivity, safety, and a welcoming culture.

Salary: CAD $60, ,000/ year

Requirements

Qualifications and Skills

  • Experience: 3+ years in HR, office management, or combined operations role.
  • Systems knowledge: experience with BambooHR (preferred), SharePoint, and learning/knowledge management platforms.
  • Recruitment & onboarding: demonstrated experience placing ads, interviewing candidates, performing reference checks, issuing offer letters/contracts, and running onboarding programs.
  • Training & compliance: working knowledge of WHMIS and health & safety training; experience tracking certifications and ISO onboarding desirable.
  • Skills: strong organizational skills, attention to detail, excellent communication and interpersonal abilities, and a hands‑on, solutions‑oriented mindset.
  • Other: comfortable coordinating cross-functional initiatives.

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