Bilingual Administrative Assistant

11 hours ago

Toronto, Ontario, Canada Hays Full time $60,000 - $80,000 per year

Welcome to Hays

At Hays, we believe in being long-term partners with our people as well as our customers. With over 50 years of business success across 31 countries, we have built a reputation as the world leader in specialist recruitment and workforce solutions. Together with over 9,500 people across the globe, we are better together: we support, celebrate, and share with each other to create stronger outcomes for all. Launch your career with the world's leading specialist recruitment & workforce solution organization. Join the Hays team

Your Country

Hays Canada has over 250 employees with 5 offices in Toronto, Ottawa, Montreal, Calgary and Vancouver. Due to growth in the region, we are growing our Toronto team, which offers excellent potential to start your career in recruitment

The Position: Must be Bilingual FR/EN

As a Senior Administrative Assistant, you will be the heart of our organization, ensuring the smooth and efficient operation of our office environment. Reporting to the Executive Assistant to the CEO, you will play a pivotal role in providing high-level administrative support and coordinating with our national offices to ensure consistent and efficient administrative processes across the organization:

Administrative Support

  • Assist with various administrative tasks, including managing correspondence, scheduling appointments and organizing meetings
  • Reconcile corporate credit cards and manage expense submissions for Senior Leaders to ensure accuracy and compliance
  • Assist and support with office events, townhall and social activities to promote team bonding and morale
  • Organize and book travel arrangements, including flights, accommodation, and itineraries for team members
  • Assist with preparing, editing, and formatting PowerPoint presentations and other business documents
  • Support process improvement initiative to enhance administrative efficiency and consistency
  • Maintain a high level of confidentiality and professionalism in handling sensitive information
  • Serve as primary backup to the Receptionist and phone overflow duties as needed
  • Provide comprehensive administrative support to the Executive Assistant and Senior leader team

OQLF Compliance Support:

  • Assist in ensuring that organizational materials (signage, communications, documentation) comply with OQLF rules and regulations.
  • Monitor internal processes and communications for language compliance.
  • Collaborate with management to maintain up-to-date knowledge of OQLF requirements.
  • Support reporting or documentation related to OQLF inspections or audits.

Finance Support – French Collections:

  • Review French-language accounts to ensure payments have been received.
  • Follow up with clients on overdue accounts in French, professionally and courteously.
  • Maintain accurate records of communications and payment status.
  • Assist the finance team in resolving account discrepancies and ensuring timely collections

Qualifications:

  • 2 years' experience in a similar role
  • Bilingual in English and French is a MUST
  • A strong sense of ownership and accountability, demonstrating a strong desire to deliver
  • Able to manage and prioritize multiple demands
  • Places a high value on building strong relationships grounded in a respect of individual differences role models appropriate levels of honesty and inclusivity
  • Encourages others to be their best version of themselves, works with others to share knowledge and role model behaviors that supports
  • Demonstrates situational flexibility and adjusts their style to match others effectively
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)

  • Bilingual Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Marberg Staffing Full time $32,000 - $60,000 per year

    Bilingual Administrative Assistantfor community services agency client, downtown Toronto.Marberg Job Number:2697.Job Type:Temporary.Initial Term:From November to February 6, 2026, with possible extension according to client requirements.Compensation:$32.43 per hour.Regular Work Hours:9 am to 5 pm with 1 hour unpaid lunch break, Monday to Friday (35 work...

  • Bilingual Test-Centre Administrative Assistant

    20 hours ago

    Toronto, Ontario, Canada Gb Language Centre Corp. Full time $40,000 - $70,000 per year

    About Us:We are an authorized French language testing centre dedicated to providing professional, secure, and high-quality testing services. Our centre serves candidates from diverse backgrounds seeking official French proficiency certification for education, immigration, or employment purposes..Position Summary:We are seeking aBilingual Administrative...

  • Bilingual Administrative Clerk

    1 week ago

    Toronto, Ontario, Canada Staffworks L T D Full time $40,000 - $60,000 per year

    Job DescriptionOur client, a Toronto education-sector union, needs a temporary Bilingual Administrative Clerk / Reception Backup starting immediately.Position SummaryThe Bilingual Administrative Clerk is responsible for answering phones, assisting visitors, and performing a variety of clerical and administrative duties in support of the assigned department....

  • Bilingual Collections Administrator

    13 hours ago

    Toronto, Ontario, Canada Blake, Cassels & Graydon LLP Full time $50,000 - $70,000 per year

    Blake, Cassels & Graydon LLP (Blakes), one of Canada's largest and most successful law firms, has an opening for a Bilingual (English/French) Collections Administrator to join the Finance department in the Toronto office.The Collections Administrator is responsible for the timely and professional follow-up/collection of the Firm's outstanding accounts for an...

  • Bilingual Operations Assistant

    7 days ago

    Toronto, Ontario, Canada Marquest Asset Management Inc. Full time $60,000 - $100,000 per year

    Company DescriptionMarquest Asset Management Inc. is a private investment management company specializing in equity and flow-through products for both accredited and retail investors. Since 1985, the company has employed a disciplined and active investment approach to navigate changing market environments and deliver exceptional risk-adjusted returns....

  • Bilingual Transfers Administrator

    6 days ago

    Toronto, Ontario, Canada Aviso Wealth Full time $46,000 - $55,000

    Aviso Wealth:At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and...

  • Bilingual Reconciliations Administrator

    7 days ago

    Toronto, Ontario, Canada Aviso Wealth Full time $46,000 - $55,000 per year

    Aviso:At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic...

  • Bilingual Reconciliations Administrator

    7 days ago

    Toronto, Ontario, Canada Aviso Wealth Full time $46,000 - $55,000 per year

    Aviso:At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic...

  • Bilingual Banking Administrator

    1 week ago

    Toronto, Ontario, Canada Aviso Wealth Full time $46,000 - $55,000 per year

    Aviso:At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic...

  • Bilingual Registered Plans Administrator

    1 week ago

    Toronto, Ontario, Canada Aviso Wealth Full time $46,000 - $55,000 per year

    Aviso Wealth:At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and...