Accounting & Administrative Coordinator

About Us

Kinetic Safety Ltd. is a growing provider of industrial safety services across Western Canada. We take pride in operating with integrity, professionalism, and a focus on adding value for both our clients and our team. As a privately held company in growth mode, we're focused on building strong financial foundations, including reliable accounting systems, efficient workflows, and clear operational visibility.

We're looking for someone who thrives in a dynamic environment, values independence, and wants to play a hands-on role in developing the financial and administrative systems that will support Kinetic's continued growth.

The Role

We're hiring a part-time Accounting & Administrative Coordinator
 to take ownership of Kinetic's day-to-day accounting and administrative functions. This role is central to maintaining accurate financial records, supporting operational efficiency, and helping shape scalable processes as the company expands.

This position offers a flexible schedule of 
two days per week
, with increased hours during peak periods. It is based 
on-site
 in our Sherwood Park office. It's ideal for a self-motivated professional who enjoys variety and takes pride in building structure within a fast-moving, small business environment.

Key Responsibilities

Accounting & Financial Management (Intermediate Level)

• Manage day-to-day full cycle accounting functions, including accounts payable, accounts receivable, journal entries, and reconciliations.
• Prepare monthly and quarterly financial reports.
• Assist in budgeting, forecasting, cash flow planning, and capital purchase planning.
• Monitor and manage cash flow, including forecasting and tracking inflows/outflows.
• Implement and monitor job costing and profitability reporting of projects, ensuring field tickets, timesheets and cost inputs are captured accurately.
• Implement and maintain procedures for cost controls and expense verification.
• Support the development and improvement of accounting systems as the company grows.
• Coordinate with external accountants as needed for year-end and compliance requirements.

Payroll Administration

• Oversee and process bi-weekly payroll.
• Verify timecards and field tickets for accuracy against billing and payroll records.
• Ensure payroll complies with Alberta Employment Standards, including deductions, overtime, and statutory requirements
• Review payroll entries generated by the system and confirm accuracy before processing.
• Maintain employee payroll records and support reporting as needed.

Administrative & Operational Support

• Handle general administrative duties such as document management, vendor setup, and process organization.
• Manage our field ticketing process.
• Data-entry, verification and reconciliation: e.g., matching field tickets and timesheets, verifying vendor invoices, verifying expense claims.
• Implement and maintain procedures that improve accuracy, efficiency, and cost control across operations.
• Assist with general office/administrative functions: document preparation, forms, internal reporting, ad-hoc tasks as needed (working in a small team you'll wear multiple hats).

Qualifications & Experience

• Diploma or degree in Accounting, Finance, or related field.
• 5+ years of progressive, intermediate level accounting/bookkeeping experience (including AP/AR, full cycle payroll, job costing, cash flow management, general ledger, reconciliations, and financial reporting.
• Experience in oil and gas, construction, or industrial sectors is strongly preferred. Must have a strong understanding of service billing, field ticket workflows, job costing.
• Proficiency with QuickBooks Online (QBO) is required.
• Experience with invoicing systems (Open Invoice, SAP) considered an asset.
• Strong Excel skills for forecasting, modelling, reporting.
• Strong self-direction, able to work independently with limited supervision, and comfortable in a small‐company environment where processes may not be fully established.

What You'll Bring

• Strong attention to detail and accuracy in all accounting processes.
• Initiative and ownership over your work: you'll be the primary accounting and admin contact for the business.
• Customer-service orientation: you'll interface with operations, field staff, vendors, and leadership.
• Process‐improvement mindset: you'll help shape how we record, report and manage our financials going forward.
• Flexibility and willingness to adapt as the company grows.

Why Join Kinetic Safety?

• Unique opportunity: become the sole accounting/admin role in a growing company, with the ability to influence systems.
• Autonomy + variety: your days will not be repetitive. You'll move between accounting, forecasting, admin support and operations collaboration.
• Growth potential: as the business expands, there may be opportunity for increased hours, added responsibilities, and deeper involvement in business strategy.
• Small culture: you'll work closely with leadership and operations, see the direct impact of your work, and be appreciated for both your technical and operational contributions.