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Executive Assistant

2 weeks ago

Toronto, Ontario, Canada Nummy Creations Full time $55,000 - $60,000 per year

Executive Assistant & Operations Coordinator

Location:
Remote (Ontario-based)

Reports to:
Founder & CEO

About Nummy Creations

Nummy Creations is a Canadian-owned company crafting caffeine-free coffee alternatives that taste just like coffee — without the crash. We're scaling quickly across Canada and the U.S. and are looking for an organized, proactive team member to help keep our operations running smoothly.

We're a fun, family-oriented company that values collaboration, integrity, and work-life balance. Our team believes that doing meaningful work and enjoying life outside of it go hand in hand. If you thrive in a supportive environment where every voice matters, you'll fit right in.

Role Overview

The Executive Assistant & Operations Coordinator will support the CEO in day-to-day operations. This role blends executive assistance with business coordination — ensuring projects move forward, suppliers are managed, invoices are followed up on, and customer orders are processed efficiently.

You'll be an integral part of a small, dynamic team where initiative, problem-solving, and attention to detail make a real impact.

Key Responsibilities

  • Order Processing:
    Manage incoming orders (direct, wholesale, retail) and ensure timely fulfillment.
  • Invoice Management:
    Track invoices, follow up with customers, and coordinate with accounting team.
  • Supplier Coordination:
    Communicate with suppliers and logistics partners to ensure production and shipments run on time.
  • Project Management:
    Support ongoing projects (new product launches, packaging updates, retail rollouts) and keep timelines organized.
  • Administrative Support:
    Provide general executive assistance to the CEO, including scheduling, document prep, and follow-ups.

Additional Responsibilities

  • Purchase Orders:
    Generate and track POs to suppliers.
  • Shipping/Logistics Support:
    Coordinate with freight forwarders, brokers, and warehouses — confirm shipments are booked and delivered.
  • Retail Onboarding:
    Work with Sales reps to complete paperwork for new retailer listings, portals, and forms.
  • Amazon/Shopify Admin:
    Upload product info, update inventory, track reviews/returns.
  • Asana/Project Management:
    Create tasks, update progress, keep everyone accountable.
  • Research:
    Find vendors, packaging options, industry data, or trade show details.

Qualifications

  • 2+ years in administration, operations, or project coordination (CPG or e-commerce a plus).
  • Strong organizational skills with the ability to juggle multiple projects.
  • Proficient in Microsoft Excel (data entry, formulas, reporting).
  • Excellent communication skills (written and verbal).
  • Comfortable using tools like Shopify, Asana, QuickBooks, or similar.
  • Self-starter who thrives in a fast-paced startup environment.

Compensation

  • Salary: CAD $55,000 – 60,000 per year (commensurate with experience)
  • Performance-based bonus potential

How to Apply

If this sounds like the perfect fit for you, we'd love to hear from you

Please send your résumé and a brief note about why you're interested in this role to

with the subject line
"Executive Assistant & Operations Coordinator – [Your Name]".