Executive Assistant

1 day ago

Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

Position:
Executive Assistant to C-Suite Executive

Location:
Midtown Toronto (on-site, 5 days per week)

Job Type:
4-week contract with potential for extension

About the Role:

Our client, a well-established organization based in midtown Toronto, is seeking a highly organized and professional
Executive Assistant
to provide comprehensive administrative support to a senior executive within the C-suite on a contract basis. This is a fully on-site
position - ideal for someone who thrives in a fast-paced environment and enjoys being the central coordination point for an executive and their portfolio.

The successful candidate will have previous experience supporting senior leadership, managing complex calendars, preparing and recording detailed meeting minutes, and handling confidential information with discretion.

Key Responsibilities:

  • Provide full administrative and operational support to a C-suite executive, ensuring smooth day-to-day operations.

  • Manage calendars, coordinate meetings, and ensure all materials and logistics are prepared in advance.

  • Attend meetings to record and distribute accurate and timely minutes; follow up on action items.

  • Draft correspondence, presentations, and briefing materials with a high degree of accuracy.

  • Support financial administration tasks, including expense reports, invoices, and vendor documentation.

  • Assist in the planning and execution of executive and board-level meetings, including compiling and distributing materials.

Qualifications & Experience:

  • Minimum 3–5 years of experience in a senior administrative or executive assistant role, preferably supporting C-suite executives.

  • Proven experience in taking and preparing detailed meeting minutes is essential.

  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Suite and adaptability with new systems and technology.

Please send your resume in Word format to Angelica Stewart at

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