Recruiter/HR Assistant

SUMMIT Inspection Services Ltd. is seeking a highly organized, outgoing, and detailed driven candidate with superior communication skills to fill a part-time/full-time/contract hourly Recruiter/ Human Resources Assistant position at our rapidly growing Inspection Service's Company. SUMMIT Inspection Services Ltd. The qualified candidate will have prior experience working in Recruitment, demonstrate a strong level of confidentiality and be proficient in Microsoft Office products including Microsoft Word, Microsoft Excel, Microsoft Outlook and Adobe Acrobat. The position will include the following:
Preferred Experience and Qualifications: · Minimum of 2 years' experience in a dedicated recruiting role or similar talent acquisition function · Post-secondary certificate or diploma in Human Resources Management, Business Administration, or a related field · Experience with employee agreements and contracts. · Strong knowledge in Alberta Human Rights commission, Federal and Provincial legislation, · Previous experience in the NDT, inspection, or oil & gas services industry is considered a strong asset · Experience with candidate negotiations (compensation, terms, etc.) is an asset
Responsibilities:
Recruiting
· Manage the full-cycle recruitment process across a variety of roles, supporting hiring managers in attracting, selecting, and retaining top talent · Build strong working relationships with department managers to understand hiring needs and role requirements · Leverage HRM platforms and applicant tracking systems to manage recruitment workflows · Define job levels, responsibilities, qualifications, and compensation ranges in collaboration with management · Draft, update, and publish internal and external job postings ·  Source qualified candidates through online platforms, networks, job boards, and community partnerships ·  Screen resumes, conduct initial phone interviews, and evaluate candidates for alignment with role expectations ·  Coordinate and schedule interviews between candidates and hiring managers ·  Assess applicant qualifications through interviews, response analysis, reference checks, and credential verification ·  Conduct background checks as required ·  Assist in final candidate selection discussions and hiring decisions ·  Prepare and issue offer letters and employment agreements ·  Create onboarding packages and manage internal onboarding checklists ·  Collect and verify all required documentation, including certifications, identification, and payroll information ·  Ensure all professional and safety certifications are valid and current ·  Organize and lead employee orientation and coordinate departmental training sessions ·  Maintain accurate recruitment and employee records, including data on active candidates, new hires, and past employees ·  Coordinate travel, accommodation, and logistics for candidates and new hires, as needed ·  Liaise with IT and internal departments to ensure equipment and system access are in place prior to start dates ·  Build a pipeline of qualified candidates by engaging with community organizations, post-secondary institutions, employment agencies, and industry networks ·  Represent the company at recruitment events and make presentations on employment opportunities and company culture ·  Enroll new hires in group benefits and other employee program ·  Ability and willingness to travel when required
Human Resources Assistant
·  Respond to internal and external HR-related inquiries with professionalism and confidentiality ·  Support internal and external HR related inquires or requests, ·  Organize and administer employee engagement surveys; compile and analyze results to support culture and retention initiatives ·  Coordinate employee recognition programs to promote engagement and morale ·  Track employee training completions and monitor certification renewal requirements ·  Support internal communications (newsletters, staff updates, event reminders) ·  Maintain accurate and up-to-date digital employee and independent contractor records ·  Create and revise job descriptions and role requirements in collaboration with department leads ·  Assist with offboarding procedures, including exit interviews and termination documentation ·  Reconcile monthly group benefits and ensure accuracy in enrollments and deductions ·  Update HR databases to reflect changes in employment status, including new hires, leaves of absence, vacation usage, and terminations
Skills:
·  Superior verbal and written communication skills ·  Superior attention to detail and accuracy ·  Strong interpersonal skills with professional phone and in-person etiquette, ·  Proficient in Microsoft Office Suite and other relevant HR and recruitment software ·  Excellent grammar, spelling, and written documentation abilities ·  Ability to manage multiple priorities effectively in high-paced environments ·  Strong reading comprehension and information processing skills ·  Highly organized, with effective prioritization, planning, and time management skills ·   Excellent analytical and problem-solving skills ·   Quick to adapt to changing priorities, systems, or work environments ·   Self-motivated with the ability to take initiative and work independently   Proven ability to collaborate effectively within a team setting. The successful candidate will be a team player who is self-motivated looking for a long-term career with growth opportunities. We would like to thank all applicants who respond to this position opening and will be contacting the potentially suitable candidates.

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