Law Office Manager

5 days ago

Vancouver BC VE A, Canada Scion Law LLP Full time

Law Office Manager

Scion Law LLP is a growing boutique firm located in downtown Vancouver, specializing in tax, trust, estate planning and administration, as well as estate litigation and family law. We are currently seeking a dedicated and experienced Office Manager to join our young and energetic team.

Responsibilities:

  • Being primary contact for lawyers, staff and service providers regarding firm operations
  • Managing office supplies, software, equipment, and facilities including communicating with the firm's vendors and service providers
  • Handling all building related issues, including access to building and offices, office maintenance, and communicating building announcements to all firm members
  • Overseeing and monitoring the firm's general and trust accounts, including attending to bank reconciliations, reporting requirements, audits, and ensuring ongoing compliance with trust accounting rules and fraud prevention protocols.
  • Handling receivables and payables and online transactions including accounting system data entry
  • Handling general inquiries via phone, email, and in-person visits
  • Managing incoming and outgoing mail, faxes, and couriers
  • Opening and close client files and maintain an up-to-date filing system
  • Overseeing firm software and technology, including setting up hardware, creating accounts and working with vendors to resolve any issues
  • Following up on accounts receivable and collections
  • Tracking human resources and administration, including scheduling vacation, tracking sick days and reimbursement of expenses
  • Ensuring smooth office operations

Qualifications:

  • Two to Five years of experience in a legal or administrative role
  • Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat
  • Strong written and verbal communication skills
  • Ability to prioritize tasks and multitask effectively
  • Superb organizational skills
  • Bookkeeping skills and previous Human Resources training would be an asset

What We Offer:

  • A long-term, full-time permanent position
  • A supportive work environment where you can grow with our team
  • Monday to Friday, 9 AM – 5 PM on-site work schedule
  • Competitive compensation: $50,000 - $65,000 with health benefits. Salary will be discussed and negotiated based on experience.
  • opportunities for professional development

This is an exciting opportunity to be welcomed as a key part of a close and vibrant firm. To apply, please send a cover letter and resume to Attention Kimberly Kuntz. We will review applications as they are received. Only short-listed candidates will be contacted.

Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Benefits:

  • Extended health care
  • Paid time off

Ability to commute/relocate:

  • Vancouver, BC V6E 4A2: reliably commute or plan to relocate before starting work (required)

Experience:

  • Law Firm: 2 years (required)

Work Location: In person

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