Real Estate Law Clerk

Company Overview

Prudent Law is a leading legal services firm specializing in Real Estate, Business, Civil Litigation and Family Law. Our mission is to provide simple, clear, and accurate legal advice while ensuring client satisfaction through personalized service.

Role Overview

We are seeking an experienced and detail-oriented Real Estate Law Clerk to support our private lending practice. In this role you will assist lawyers in all facets of private lender transactions, from origination through closing and post-closing. You will ensure documentation is accurate, legal requirements are met, deadlines adhered to, and clients and third parties are appropriately followed up with. You will be a critical part of ensuring the private lending transactions are efficiently handled.

Key Responsibilities:

• Manage private lending real estate files from opening to close, including:
• Reviewing and analyzing loan terms, mortgage or charge interests, and borrower and lender documentation.
• Assisting with drafting, revising, and finalizing legal documents: loan agreements, mortgages or charges, security documents, discharge documents, and other related instruments.
• Preparing registerable documents using Ontario Land Registry services (Teraview / other e-registration system).

Perform searches and due diligence:

• Title and off-title searches.
• Review existing encumbrances, easements, restrictive covenants, and potential title defects.
• Conduct corporate searches for borrowers, lenders or guarantors, where applicable.

Coordinate with stakeholders:

• Communicate with clients, private lenders, borrowers, brokers, title insurers, Land Registry Office, and other solicitors.
• Follow up on outstanding items, undertakings, requisitions, and conditions.

Prepare closing and disbursement documentation:

• Draft closing agendas, statements of adjustments, funds flow sheets.
• Ensure proper registration of mortgages, charges, or other security.
• Prepare report letters to clients/lenders after closing.

Post-closing work:

• Monitor discharge of previous mortgages, obtaining title insurance if needed.
• Ensure compliance with lender conditions.
• Attend to file closing, archiving, and final billing.

Maintain high level of file organization and documentation:

• Maintain and update files with accurate documentation.
• Track important dates (interest payments, maturities, renewals etc.).
• Assist in risk management (checking for legal/financial/regulatory risks).

Administrative and auxiliary tasks as needed:

• Maintain communication logs.
• Calendar management for deadlines and closings.

Qualifications & Skills

• Education: Diploma or certificate in Law Clerk / Legal Assistant program, or equivalent legal administrative training.
• Experience: Preferably 3-5+ years of experience in real estate law, with at least some private lending / mortgage security / secured lending experience.
• Proficiency in Ontario land registration systems (e.g., Teraview or equivalent), and familiarity with e-registration, title insurance, corporate searches.
• Strong understanding of real estate concepts including mortgages, charges, security instruments, encumbrances, and the like.
• Excellent written and verbal communication skills; ability to draft legal documents and correspondence.
• High attention to detail and accuracy; strong organizational skills; ability to manage multiple files and deadlines simultaneously.
• Ability to work independently under supervision; good judgment in following up on incomplete items.
• Proficiency in legal practice management software, standard Office suite (Word, Excel, Outlook), and any firm-specific tools.
• Integrity, confidentiality, professionalism.

Ready to make your mark? Join our dedicated team at Prudent Law where your expertise will help shape the future of our clients' success. Apply now and be part of a firm that values clarity, integrity, and results

* This position is in-person

Job Type: Full-time

Pay: $60,000.00-$80,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off

Work Location: In person