Receptionist/Administrator

2 weeks ago

Surrey, British Columbia, Canada ASPIRE IMMIGRATION SERVICES INC. Full time $36,000 - $40,000 per year

We are seeking a Receptionist/Administrator who will be the first point of contact for clients, ensuring a welcoming and professional experience. The ideal candidate will be highly organized, proactive, and capable of managing multiple administrative tasks while maintaining confidentiality and attention to detail.

Key Responsibilities:

  • Greet clients and visitors in a professional and courteous manner.
  • Answer and direct phone calls, emails, and other inquiries to appropriate departments.
  • Schedule appointments and maintain office calendars.
  • Manage client records and assist with data entry in the company CRM system.
  • Provide administrative support to consultants and management as needed.
  • Prepare, organize, and maintain office documents and correspondence.
  • Monitor and maintain office supplies, ensuring smooth day-to-day operations.
  • Assist with scanning, filing, and handling client documentation in accordance with company policies.
  • Ensure the reception area is tidy, presentable, and reflective of Aspire Immigration's professional image.

Qualifications:

  • Strong attention to detail and accuracy in a fast-paced environment.
  • Excellent organizational and time management skills.
  • Proficient computer skills, including Microsoft Office and database management.
  • Exceptional written and verbal communication skills.
  • Ability to work independently and collaboratively in a team-oriented environment.
  • Prior experience in an administrative or reception role preferred.
  • Knowledge of immigration laws, policies, and procedures is an asset (training can be provided).

Why Join Us:

  • Work with an experienced and professional team in a growing organization.
  • Gain valuable exposure to the immigration and legal consulting field.
  • Opportunities for career growth and skill development.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

  • On-site parking

Experience:

  • Receptionist: 1 year (preferred)

Language:

  • Punjabi and Fluent English (preferred)

Work Location: In person

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