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Office Administrator

9 hours ago

Oakville, Ontario, Canada Goleafsgo1 Full time

Location: Oakville, ON (on-site)

Type: permanent, full-time

Schedule: Monday–Thursday, 8-hour shifts Friday Half Day

About Us

At Dynamic Flow Balancing Ltd., we've been trusted experts in Testing, Adjusting, and Balancing (TAB) since 1988. We work closely with contractors, engineers, and building owners to ensure optimal system performance. With over three decades of experience, our reputation for precision and professionalism speaks for itself.

What You'll Do

As our Office Administrator, you'll be the backbone of our operations, ensuring communication, documentation and internal processes run smoothly.

Your key responsibilities include:

· Managing all incoming/outgoing correspondence (calls, emails, mail, shipping)

· Transferring field data from worksheets to Excel-based reports

· Supporting the creation and formatting of presentations and documents

· General administrative support including filing, scanning, photocopying

· Maintaining and organizing internal records and reports

· Preparing documents for delivery to contractors and engineers

What You Bring Must-Haves:

· Secondary school education preferred

· 2+ years of admin experience (co-op or post-grad experience welcome)

· Proficiency with Microsoft Office (especially Excel, Word) and PDF tools

· Strong attention to detail and organizational skills

· Excellent verbal and written communication

· Able to work independently and be resourceful in problem-solving

· Strong team player

· Friendly, customer-oriented attitude

· English, French not required

Nice-to-Haves:

· Prior experience in a construction, engineering or HVAC firm

· Familiarity with project reporting or technical documents

Why Join Us?

· Supportive, high-accountability culture

· Quiet, focused work environment with strong team collaboration

· Mentorship and on-the-job learning

· On-site parking

· Room to grow into a full-time Office Administrator role

We thank all applicants for their interest in the role; only those selected for interviews will be contacted.

Dynamic Flow Balancing Ltd. is committed to employment equity and welcomes diversity. We strongly believe in celebrating the different perspectives and experiences that come along with having a diverse network of employees and encourage applications from all qualified individuals, including persons with disabilities, Indigenous persons, women, and members of visible minorities.

Job Type: Full-time

Language:

  • English (required)

Work Location: In person

Job Type: Full-time

Expected hours: 30 – 36 per week

Work Location: In person