Paralegal / Administrative Assistant - Commercial Real Estate

7 days ago

Montreal, Quebec, Canada Proforce Personnel Full time
  • Thank you in advance for the interest, but please do not apply to this position if you do not have either your PR or a valid work permit***

Our client, a commercial real estate company located in the heart of beautiful Westmount, is looking for an experienced Paralegal / Administrative assistant to join their team
Responsibilities
Organize and expedite the flow of work through the office, initiating follow-up action.

Prepare
Legal documents with little or no direction according to general precedents or instructions from management.

Letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy;

Liaise between the various internal and external individuals, groups, and clients at all levels.

Forward or respond to routine correspondence not requiring the managements attention.

Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.

Prepare special reports, which may include gathering, analyzing and summarizing data.

Exercise initiative and judgment to relieve management of administrative detail.

Create, monitor and maintain client files for better file management and client service.

Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.

Qualifications
Ability to communicate effectively with management, with the aptitude to take care of clients' needs in a professional and courteous manner

Ability to use discretion when dealing with confidential information

Capacity to work independently, as well as in a team environment

Produce a high quality and quantity of work product, occasionally under tight timelines

Able to prioritize and to redefine priorities when necessary

Handle stress in a business-like manner

Proficient in Microsoft Office and Outlook, experience with Microsoft PowerPoint and Excel are an asset.

Bilingual (French/English), both verbal and written

Legal Assistant Certificate/Diploma

5-7 years as a Legal Administrative Assistant / Paralegal

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