Executive Assistant

Job Title:
Executive Assistant

Position Type:
Full-Time, In-Office

Location:
Saskatoon, Saskatchewan

About the Virtual Health Hub:

The Virtual Health Hub is an innovative and rapidly growing organization dedicated to transforming healthcare delivery through community engagement and advanced virtual care technologies. By collaborating with partners across the public and private sectors, we improve access to quality healthcare for remote, Indigenous, and underserved communities in Saskatchewan. Our work spans clinical operations, research, and technology development, and is supported by a dynamic, multidisciplinary team.

Why You'll Love Working with Us:

• A Unique Opportunity
  – A chance to contribute to a one-of-a-kind partnership at the forefront of healthcare innovation
• Cutting-Edge Projects
  – Our team is shaping the future, working on groundbreaking solutions that make a real impact
• Collaborative Environment
  – Experimentation and creativity are celebrated and encouraged
• Team Bonding
  – We believe that strong teams are built on shared laughs and great memories

Role Overview:

The
Executive Assistant
is a key administrative role within the Virtual Health Hub (VHH), responsible for providing high-level support to ensure the efficient coordination of meetings, calendars, visitors, travel, and daily operations. This position serves as a primary point of contact for internal and external stakeholders, fostering strong relationships and facilitating seamless communication. With a strong focus on cultural awareness, organization, and relationship management, the Executive Assistant plays an essential role in supporting the VHH's mission.

Key responsibilities:

• Administrative Coordination:
  Oversee daily administrative functions including calendar management, office organization, and general workflow processes. Coordinate with internal teams and external partners to ensure the smooth operation of the Hub. Integrate culturally respectful and community-centered practices into administrative routines. Monitor office supplies and equipment inventory, placing orders as needed to ensure essential materials are available and the workspace remains well-stocked and functional.
• Meeting & Visitor Management:
  Schedule and organize meetings, including preparing agendas, recording minutes, arranging catering, managing follow-ups, and coordinating travel logistics. Welcome and support visitors.
• Detailed Travel Planning:
  Book and coordinate all travel arrangements including flights, accommodations, ground transportation, and itinerary preparation for the Executive team, and other team members as needed.
• Document & Communication Support:
  Draft, edit, and format correspondence, reports, presentations, and briefing materials. Prepare internal communications such as memos, updates, and newsletters on behalf of the executive office.
• Information & Records Management:
  Maintain organized and confidential digital and physical filing systems. Track and manage shared VHH calendars, contacts, and documentation, ensuring alignment with organizational protocols and privacy standards.
• Expense Tracking & Financial Admin:
  Submit expense reports, verify invoices related to travel, meetings, and projects for the Executive team.
• Event & Project Coordination:
  Support the planning and execution of events, workshops, and special projects. Handle logistics, coordinate timelines, and assist in tracking deliverables and outcomes.
• Stakeholder & Relationship Management:
  Foster respectful and collaborative relationships with Indigenous communities, healthcare partners, government representatives and other stakeholders. Support communication flow across teams and stakeholders.

Education and Qualifications:

• Minimum 3 years experience as an Executive Assistant.
• Bachelor's degree in Business Administration or a related field, or a Medical Office Assistant diploma with relevant experience.
• Equivalent education and experience in a similar administrative or coordination role will also be considered.
• Experience working in healthcare, Indigenous communities, or academic settings is considered an asset.
• Strong organizational, communication, and interpersonal skills are essential.

How to Apply

Please forward your cover letter and resume outlining your relevant skills and experience by
January 30, 2026
. Only potential candidates will be contacted for interviews.