Distribution Coordinator

Value Proposition

As a leading partner in healthcare, Medline Canada's sole purpose is Together Improving Care – this means being deeply committed to the health and well-being of our customers, employees, partners and our communities. We employ a diverse group of top talent focused on growing and making a difference in the lives of Canadians, coast-to-coast.

Compensation is only one part of the Employee Value Proposition that Medline Canada offers our employees. As part of our mission, we offer one of the most competitive and engaging employee experience programs in Canada, which includes:
 

• Collaborative work environment with highly engaged employees

• Annual Employee Appreciation Week

• Career growth and training programs

• Open communication with Senior Leaders

• Employee referral program

• Recognition programs

• Social activities

• And much more…

Job Description Summary

Job Description

The Equipment Warehouse Coordinator is responsible for organizing and monitoring the movement of equipment inventory across multiple warehouse and storage locations, including both company-operated and third-party facilities.

• This role ensures all inbound and outbound activities are properly scheduled, communicated, and documented, supporting smooth operations, timely deliveries, and full visibility of inventory across all locations.

Coordination and Communication:

• Serve as the primary point of contact for all warehouse and logistics coordination.
• Communicate daily with internal warehouse staff and external logistics partners to arrange inbound and outbound shipments.
• Schedule and confirm pickups and deliveries with freight carriers and internal drivers.
• Coordinate with the installation team to arrange equipment pickups and deliveries for customer installations.
• Maintain ongoing communication with the CSR team and management regarding shipment progress, delays, and special requirements.
• Respond promptly to internal inquiries related to shipments, inventory, and warehouse activities.

Receiving and Shipping Oversight

• Verify that all incoming shipments match packing lists and documentation, including quantities, serial numbers, and item details.
• Ensure outbound shipments are checked against invoices and all related documents are accurate and complete.
• Collaborate with warehouse clerks to plan and prioritize daily shipping and receiving tasks.
• Review and maintain proper shipping, receiving, and transfer documentation for traceability and accuracy.
• Communicate with all storage and logistics partners to ensure goods are handled and shipped in accordance with company standards.
• Ensure orders are accurately staged and ready for pickup.

Inventory Tracking and Reporting

• Maintain an up-to-date record of inventory held across all storage locations.
• Generate and distribute regular inventory visibility reports to management and other stakeholders.
• Monitor discrepancies or variances between systems and physical counts, and follow up on resolutions.
• Support cycle counts, inventory audits, and reconciliation processes.

Operational Support

• Provide on-site support for shipping and receiving activities as required, including forklift operation when necessary.
• Assist with warehouse organization, labeling, and staging to ensure efficient workflow.
• Assign and monitor tasks for temporary or seasonal warehouse staff when applicable.
• Collaborate with the Equipment Operations Supervisor to identify opportunities to improve warehouse coordination, documentation, and visibility processes.

Other duties:

• Follow company safety procedures and Health Canada regulations related to medical devices and equipment handling.
• Maintain clean and safe working conditions in all warehouse areas.
• Participate in safety meetings and mandatory training sessions.

Qualification & Skill Requirements

Education and experience

• 3–5 years of experience in warehouse operations, logistics, or inventory coordination.
• Experience coordinating activities across multiple locations is preferred.
• High school diploma required; post-secondary education in supply chain or logistics is an asset.
• Forklift certification is preferred

Key competencies

• Ability to lift up to 50 lbs and move products up to 80 lbs.
• Excellent coordination and communication skills (written and verbal).
• Proficiency in Microsoft Excel, Outlook, and warehouse/inventory management systems (MXP, SAP, or equivalent
• Valid forklift operator certification and Class 5 driver's license.
• Strong organizational skills.
• Ability to work independently and unsupervised.
• Experience coordinating with carriers and preparing shipping documents.

The anticipated salary range for this position:

English is required due to the scope of the role.

This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

Medline Canada, Corporation is proud to be an equal opportunity employer.

About Medline Canada

Medline Canada stands at the forefront of healthcare, providing expertise and a breadth of solutions for every care setting. With 550+ employees, including 100 dedicated sales and clinical professionals and eight distribution centres located coast-to-coast, Medline Canada is proud to serve the entire continuum of care.

Our Commitment to Diversity and Inclusivity

Medline Canada is committed to diversity and inclusivity and we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons/persons of colour and those who identify as women, persons with disabilities and LGBTQ+ persons.

Our commitment to Accessibility

Medline Canada is committed to the principles of accessibility in Canada. We endeavor to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.