Receptionist/Administrator

2 weeks ago

Nepean, Ontario, Canada The Botox Boutique Full time

Clinical Receptionist / Administrator – Full Time (Ottawa/Barrhaven)

Solange Medical Aesthetics

Solange Medical Aesthetics is a rapidly growing medical spa serving the GTA and beyond, specializing in cosmetic injectables, advanced skincare treatments, medical-grade skincare, and more. With over 40 years of combined expertise, our team is comprised exclusively of nurses and licensed medical aestheticians.

We offer a distinctive, Parisienne-inspired client experience built on honesty, integrity, and exceptional care. We are currently seeking a Full-Time Clinical Receptionist/Administrator to join our Ottawa location.

This position is ideal for someone who thrives in a fast-paced clinic setting, is highly detail-oriented, proactive, and experienced in customer service and sales.

**This is a VERY busy clinic location, ability to multi-task and manage stress levels is required**

Responsibilities

  • Warmly greet and welcome clients while maintaining a professional, inviting atmosphere
  • Manage bookings, phone inquiries, and patient charts
  • Process POS transactions and handle payments
  • Place product orders and maintain organized inventory
  • Assist with virtual bookings for additional clinic locations
  • Uphold clinic cleanliness and support opening/closing procedures
  • Provide informed guidance on services and retail products
  • Support management with day-to-day operational tasks
  • Maintain brand standards and adhere to clinic dress code
  • Consistently deliver above-and-beyond client care

Schedule

  • Full time position—Monday to Friday 9-5 pm or 10-6 pm
  • Availability for 8-hour shifts required
  • Ideal for candidates seeking steady weekend/evening hours in a dynamic, high-energy clinic

Experience & Skills

  • 1+ year of experience as a clinical receptionist, administrative assistant, or similar role (preferred)
  • Strong sales experience is a notable asset
  • Comfortable working in a busy, high-volume environment
  • Familiarity with medical software and patient charting is an advantage
  • Excellent communication and organizational abilities

Compensation

  • Bonus opportunities
  • Paid quarterly wellness days
  • Benefits Package
  • Parking on site
  • Commission pay
  • On-site position (no remote work available)

How to Apply

Please submit your resume for consideration. Only applicants selected for an interview will be contacted.

If you'd like, I can tailor the tone further (more formal, more modern, more concise, etc.).

Job Types: Permanent, Full-time

Pay: $20.00-$25.00 per hour

Benefits:

  • On-site parking

Experience:

  • Administrative experience: 1 year (required)

Work Location: In person

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