Medical Secretary

5 days ago

Toronto ON MB S, Canada Bayview Pulmonary Services Full time $40,000 - $72,000 per year

Start Date: Immediate

Hours: 8:30 a.m. to 5:00 p.m. (includes paid lunch break)

Compensation: $20-24/hour

Location: Near Leslie & York Mills, North York (In-person position)

About Bayview Pulmonary Services:

Bayview Pulmonary Services is a specialized respiratory medicine clinic located near Leslie and York Mills in North York, conveniently accessible by public transit. Our small team is friendly, hardworking and dedicated to providing high-quality, patient-centred care.

Position Summary:

The Medical Secretary / Medical Administrator provides front-line administrative, reception, and clerical support to ensure smooth clinic operations and excellent patient care.

Key Responsibilities:

Patient Communication and Scheduling

  • Greet patients upon arrival and provide courteous, professional assistance.
  • Respond to patient inquiries by phone, email, and in person.
  • Schedule appointments and pulmonary function testing using the clinic's EMR system.
  • Coordinate referrals and follow up on medical documentation from other healthcare providers.

General Office Duties

  • Manage and triage voicemails, emails, and faxes daily.
  • Use electronic faxing systems and EMR tools for record management.
  • Upload and organize patient notes, referrals, and test results.
  • Relay important medical information and patient concerns to the physician or respiratory therapist promptly.
  • Assist with daily clinic operations, proactively addressing administrative or logistical issues.

Qualifications:

  • Completion of a Medical Office Administration or Medical Secretary program (preferred).
  • 1–2 years of experience in a medical office or clinical setting (experience with EMRs required; Oscar Pro or similar systems an asset).
  • Excellent communication and interpersonal skills.
  • Critical thinking and sound judgment in problem-solving and decision-making.
  • Strong computer literacy and comfort learning new software.
  • Exceptional attention to detail, organization, and multitasking skills.
  • Professional, friendly, and patient-centred approach.
  • Demonstrated ability to maintain confidentiality in accordance with PHIPA and clinic policies.

How to Apply:

Email your resume and cover letter with the subject line "BPS Medical Secretary Position" to We thank all applicants for their interest; only those selected for an interview will be contacted.

Bayview Pulmonary Services is an equal opportunity employer and welcomes applicants from diverse backgrounds. Accommodations are available upon request during all stages of the recruitment process.

Job Type: Full-time

Pay: $20.00-$24.00 per hour

Expected hours: 35 – 45 per week

Work Location: In person

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