Medical Secretary

**_This is a temporary full-time assignment for twelve (12) months._**

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. We provide excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

To support us on our journey, Sinai Health is looking for a **Medical Secretary** to support the **Department of Medicine** at our **Mount Sinai Hospital Campus.**

As a Medical Secretary you will provide administrative support and expertise to the General Internal Medicine and Geriatric Medicine Clinics at Mount Sinai Hospital. These clinics are Resident/Trainee-Based Clinics. As a result, working with residents/trainees is a key part of the clinic. The range of responsibilities include: reception duties, answering telephone calls, scheduling patient appointments, faxing and coordinating patient specialist referrals, and other general administrative and clerical duties.

The Medical Secretary will be responsible for:

- Schedules and coordinates all patient appointments for clinics or procedures
- Prepares patient charts for daily clinics and makes sure all results are filed in chart
- Supports Validation of OHIP health cards and MSH cards, registration of all ambulatory visits in Cerner/PM Launch
- Reviews messages and transfers messages to physicians and or the clinic’s clinical nurse specialists with patient chart for follow-up and preparing charts for new patient referrals as required
- Establishes forms, tables, spread sheets, etc. to capture monthly statistics
- Process all dictated clinical notes (i.e.: fax to referring physicians), and posting others onto the hospital Cerner electronic health record.
- Functions in a public relations role with both “walk-in” and telephone clients; provides timely, friendly and informative service
- Works collaboratively with other administrative support staff and the clinic’s clinical nurse specialists.
- Participates in other miscellaneous administrative duties as assigned
- Job Requirements- Successful completion of a college diploma preferably in the field of Medical Secretarial studies or Office Administration from an accredited educational institution
- Minimum of two (2) years of related experience (working in a clinic/health environment preferred)
- Applicants with proven equivalent recent and related training and experience may be considered
- Proficiency in Microsoft Word, Excel, Power Point, Outlook
- Proficiency with medical terminology preferred
- Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
- Demonstrated written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
- Exceptional time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
- Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries
- Demonstrated satisfactory work performance and attendance history