Current jobs related to Administrative/accounting Assistant-ottawa - Ottawa - Winmar Ottawa

  • Administrative Assistant

    1 hour ago

    Ottawa, Canada Aphasia Centre of Ottawa Full time

    Part Time position : 7-10 hours / week with opportunity for additional hoursContract :Reporting directly to the Executive Director, the Accounting Assistant will provide administrative support to an inter-disciplinary team and the Board of Directors of the Aphasia Centre of Ottawa (ACO).The incumbent must demonstrate competencies in the following areas of...

  • Accounting and Administrative Clerk

    1 week ago

    Ottawa, Canada Ottawa Goodtime Centre Full time

    Ottawa Goodtime Centre is seeking a highly motivated, career oriented, Accounting and Administration Clerk Built from the ground up by riders, for riders, we are a welcoming family of diverse motorsport enthusiasts that pride ourselves on providing a leading level of customer service Reporting to the Office Manager, the Accounting and Administration clerk...

  • Administrative Assistant

    16 minutes ago

    Ottawa, Ontario, Canada Ottawa Catholic School Board Full time

    Administrative AssistantHuman Resources (Term)Human Resources Department Non-Affiliated PES2 *If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*The OCSB is currently seeking Administrative AssistantHuman Resources (Term) . The possible work addresses for this position can be found in ourWhy Work With The Ottawa...

  • Account Administration Officer

    6 days ago

    Ottawa, Canada Scotiabank Full time

    Requisition ID: 233910 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. As an Account Administration Officer, you will be responsible for providing administrative support to the MD Private Investment Counsel and MD Management Ltd lines of business. **Is this role right for you? In this role you will**: -...

  • Intermediate Administrative Assistant

    1 week ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of...

  • Summer Student

    9 minutes ago

    Ottawa, Canada City of Ottawa Full time

    Requisition ID: 20690 Department: Finance and Corporate Services Dept. Multiple PositionsSalary Information: $18.451 - $19.940 per hour (2026 rates of pay)Affiliation: Non Union/Non MPE City: Ottawa, ON Job Category: Summer Student Recruitment Application Close: 28/02/2026  JOB SUMMARY The mandate of Corporate Finance is to support the delivery of...

  • Senior Administrator, Student Accounts

    4 weeks ago

    Ottawa, Canada University of Ottawa Full time

    Overview Senior Administrator, Student Accounts – University of Ottawa, Ottawa, Ontario, Canada Job Type: Employee Duration in Months (for fixed-term jobs): 12 Job Family: Accounting # of Open Positions: 1 Faculty/Service - Department: Student Accounts, Financial Resources Services Campus: Main Campus Union Affiliation: SSUO Date Posted (YYYY/MM/DD):...

  • Administrative Assistant

    1 hour ago

    Ottawa, Canada University of Ottawa Heart Institute Full time

    Ottawa Academic Cardiology Management CorporationAbout usAt the University of Ottawa Heart Institute (UOHI), excellence in clinical care, education, and research is our standard. The Association of Academic Cardiologists at UOHI comprises a dynamic team of specialized cardiologists deeply committed to providing outstanding cardiac care, advancing medical...

  • Receptionist/administrative Assistant

    1 week ago

    Ottawa, Canada Ottawa Plastic Surgery Full time

    **Work with the best in Cosmetic Surgery** Do you pride yourself on providing an outstanding customer experience? Do you have a passion for medical aesthetics, cosmetic surgery, and skincare? Are you a team player with a great sense of humour? Ottawa Plastic Surgery is looking for a dynamic, positive and innovative full-time Director of First Impressions...

  • Administrative Coordinator

    1 hour ago

    Ottawa, Canada Work in Ottawa Full time

    Role Overview We are looking for a highly organized and proactive Administrative Coordinator to support daily operations of AttoTude's Ottawa site. This role is ideal for someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats. Key Responsibilities Coordinate office operations (supplies, vendors, facilities) or remote-team...

Administrative/accounting Assistant-ottawa

1 day ago

Ottawa, Canada Winmar Ottawa Full time

**Administrative & Accounting Assistant**

**Location**:WINMAR Ottawa Branch

**Position Overview**

The Administrative & Accounting Assistant position supports the WINMAR Ottawa branch through a variety of administrative tasks that may include report preparation, AP/AR entry, invoicing, reception duties, data entry, ordering supplies, filing and scheduling.

**Job Duties**

Support the branch with all administrative tasks

Including, but not limited to:
**Reception: A very important role which includes**
- The friendly face greeting customers and vendors
- Answering the phone and assisting customers and vendors
- Preparation of job files for new assignments
- Updating all personnel and programs

**Accounting**:

- Assist with Accounts Payable
- Assist with Accounts Receivable entry
- Posting receipts and invoices from in-house and sub-trades
- Invoicing
- Providing current job cost

**Dispatch of New Assignments**:

- Data entry of assignment details
- Scheduling crews as needed
- Assigning PO’s to vendors and suppliers
- Assist with ordering of job site requirements
- Filing

**Human Resources**:

- Assist with recruitment
- Prepare new hire packages
- Submit forms
- Filing
- Monitor training requirements and assign as required
- Proactively communicate any known job concerns to the appropriate estimator or GM
- Monitor KPI’s for insurance and national vendors
- Assist estimators and project managers with file data entry
- Update the main CRM and other programs as required, with incoming and outgoing communication, updates and relevant information
- Provide excellent customer service
- Work under pressure at times, to meet specific deadlines
- Effectively communicate with property owners, managers, tenants, subcontractors, and insurance adjusters
- Ensure attention to detail and keen sense of safeguarding other people’s property and information
- Attend all **WINMAR®**sponsored training courses as required for the restoration industry

**Qualifications**
- Proficient using Quick Books
- Post-secondary administration courses / certification preferred
- 2+ years Accounting experience with demonstrated competence in QB
- 3+ years experience in office administration preferred
- Construction / Restoration / Insurance experience an asset
- Quick learner, detail oriented and self-motivated
- Demonstrates the importance of professional presentation
- Experience using office equipment (telephone, copiers, scanners, fax, printers, etc.)
- Keen eye for detail
- Comprehensive understanding of customer service, principles, and practices
- Ability to work within a team or independently as needed
- Strong written and verbal communication skills in English (French considered and asset)
- Proven ability to multi-task in a fast-paced environment
- Basic computer experience with Microsoft Office programs such as Excel, Word, and Google Suite
- Criminal Record Check
- Manage sensitive information appropriately and maintain confidentiality

**Physical Demands**
- Infrequent lifting from 5-20 lbs, unassisted (from 35-65% of the time)
- Sustained periods of standing, sitting, walking, bending, and kneeling

**Salary**:
Range of $22 - 26/ hour (Based on Experience)

Hours

8-5 Monday - Friday

Pay: $22.00-$26.00 per hour

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- administrative assistant: 3 years (required)
- Accounting: 3 years (required)

Work Location: In person

Application deadline: 2025-06-17