Receptionist

"People Moving Energy"

Maternity Leave Coverage

Branches Hiring: Grande Prairie, Alberta

#WorkForPVT

• Family Orientated
• Competitive Wages
• Referral Bonus Programs
• Great Health Benefits
• RRSP Matching
• Career Progression Opportunities
• Steady, Reliable Work
• Safety-Focused Work Environment
• Equal Opportunities
• Fuel discount card

ABOUT PVT GROUP:

PVT is one of the largest privately owned energy service companies in Western Canada, serving a wide variety of oil and gas clients for nearly 20 years. PVT offers fluid, vac, and sand hauling services throughout Western Canada.

Our top-quality execution starts with our people. We take pride in having a team built on integrity and professionalism. The pride our team has coupled with industry-leading expertise ensures the highest quality service for clients. The team's strong work ethic guarantees consistent and effective solutions to satisfy customer needs and sets PVT apart from competitors.

A MESSAGE FROM THE OWNER:

At PVT Group, we focus very heavily on company culture. We feel in order to set up our employees and company for success, we need to promote and sustain a working environment that is professional and inclusive for all. This philosophy has guided PVT this far very successfully and will lead us forward for years to come.

~

POSITION SUMMARY:

The Administrative Coordinator is responsible for a wide variety of office duties in support of PVT administration. This important role is the face of PVT The position includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, scheduling appointments, administering company correspondence and certain accounts payable functions.

JOB DUTIES & RESPONSIBILITIES:

• Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties.
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
• Take and record telephone, e-mail, or written messages for staff members.
• Receive and distribute all forms of paper correspondence.
• Organize, maintain, and coordinate office records and files in their proper locations.
• Where necessary, assist in the compilation of data for various reports.
• Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events.
• Greeting visitors, presenting a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
• Cross-train and provide back-up to other administrative positions.
• Support with completion of forms and reporting.
• Arrange travel bookings via approved providers.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Maintain the reception area in a tidy, welcoming and presentable manner.
• Maintain office and kitchen supplies inventory and restock as required, this includes doing office running around and shopping.
• Accept and monitor inbound shipments as necessary.
• Assist with special projects, such as process improvements.
• Provide administrative support to action requests, including project tracking.
• Posting AP invoices, reconciling statements for month end.
• Follows company A/P procedures.
• Maintain new hire fuel card activation and
• Other job duties as required, as the above duties and responsibilities may change at any time with or without notice.

QUALIFICATIONS:

• High school diploma or GED, or an acceptable combination of education and experience.
• 1 – 3 years of direct work experience in a customer-facing capacity.
• Superior communication and interpersonal skills.
• Strong written and verbal skills to communicate with all levels of the organization and the executive team.
• Strong knowledge of general office procedures.
• Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
• Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
• Able to maintain filing systems and basic databases.
• Excellent analytical and problem-solving skills.
• Strong customer service orientation. Professional and courteous manner.

COMPETENCIES:

• Customer Focus
• Communication
• Teamwork
• Quality Orientation
• Problem Solving
• Process Improvement
• Accountability and Dependability
• Ethics and Integrity

WORK ENVIRONMENT/PHYSICAL DEMANDS:

• Manual dexterity required to use desktop computer and peripherals.
• Reaching above shoulder heights or below the waist as well as some lifting as required.
• Doing errands around town including but not limited to Mail Pickup, Costco Runs.

EXPECTED HOURS OF WORK:

• This is a full-time Temporary Maternity leave position. Standard hours of work are Monday through Friday, 8:00am to 5:00pm with a 1 hour lunch break from noon to 1:00pm daily.

Job Types: Full-time, Fixed term contract

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• RRSP match
• Vision care

Licence/Certification:

• Class 5 (required)

Location:

• Grande Prairie County No. 1, AB (required)

Work Location: In person