Accounting and Office Administrator

7 days ago

Calgary AB TP V, Canada Catapult Environmental Full time $45,000 - $65,000 per year

Accounting and Office Administrator

At Catapult Environmental ("Catapult"), we are challenging the status quo of energy transition, bringing to the market sustainable infrastructure solutions – executed with extraordinary client service and a relentless focus on safety. Our prime focus is to provide environmental, operational, and economic benefit to our partners and clients. Catapult, headquartered in Calgary, Alberta provides value-added fluid & waste management services to our clients by combining strategically located assets, our expertise, and a client focused approach.

We are a fast-paced company, the workplace is energetic and committed to quality results. Catapult has a clear growth plan and is seeking individuals to perform multidisciplinary roles to meet our business objectives. Motivation, hard work, determination, growth mindset and passion for the business will be required from all applicants.

Summary:

The Accounting and Office Administrator is responsible for entering accounts payable invoices, producing invoices to our clients, resolving invoice issues and/or client inquiries as well as supporting general office administrative functions. Reporting to the Finance & HR Manager, this role will facilitate and coordinate all activities related to accounts payable and accounts receivable and ensuring efficient office operations. The successful candidate will have a solid understanding of basic bookkeeping and accounting principles.

Responsibilities include but are not limited to:

  • Process accounts payable invoices, ensuring accuracy and timely payment to vendors
  • Prepare and issue accounts receivable invoices, and follow up on outstanding receivables
  • Respond to vendor and client inquiries
  • Providing month end reports to various clients
  • Assist with the onboarding of new employees
  • Assisting in payroll administration i.e manage timesheet records and coordinate payroll related documentation
  • Order and maintain office supplies and equipment as needed
  • Plan and assist in organizing office and company events
  • Maintain and organize electronic files for accounting and administrative records
  • Perform other duties as assigned to support the accounting and office team
  • Assist with other accounting tasks, as assigned
  • Adhoc reporting where required

Qualifications:

  • Solid understanding of basic bookkeeping and accounts payable/receivable practices
  • Secondary education in accounting or related field preferred
  • Proficient in Excel, Outlook and other Microsoft applications
  • Experience with accounting software and Enterprise Resource Planning (ERP) systems preferred

Skills and Competencies:

  • Positive, "can-do" attitude and customer focused approach;
  • Organized and able to meet deadlines and time constraints
  • Strong analytical, research and problem-solving skills with exceptional attention to detail
  • Ability to multi-task
  • Excellent verbal and written communication skills
  • Strong communication and teamwork skills;
  • Exercises professionalism, sound knowledge and good judgment

Requirements:

  • Minimum 3 years in a similar role
  • Legally authorized to work in Canada
  • Strong adherence to Catapult safety policies and protocol's
  • Ability to handle a dynamic environment, prioritize tasks, and meet deadlines;

Job Type: Full-time

Benefits:

  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Paid time off
  • RRSP match
  • Vision care
  • Wellness program

Work Location: In person

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