Office Administrator

1 week ago

Calgary AB TP X, Canada Contego Tech Solutions Full time $50,000 - $54,000 per year

About Us

At Contego, we help organizations work smarter by providing enterprise level managed information services for small and medium sized businesses. Based in Calgary, we're a team of problem-solvers who are passionate about making systems work better - so our clients can too.

The Opportunity

We are seeking a full-time Office Administrator on a 6 months contract (possibility of extension) who loves the details, is organized and has a strong commitment to customer service. This role will be responsible for processing both incoming customer payments and outgoing vendor invoices, maintaining accurate financial records, supporting daily office operations and supporting procurement activities.

Key Responsibilities

Accounting & Bookkeeping:

  • Process invoices by verifying accuracy, matching them with purchase orders, and reconciling to vendor statements.
  • Prepares and issue invoices, apply payments, flag overdue balances and maintain customer records.
  • Assist with making cash deposits, processing payments and making collections calls
  • Maintains accurate, organized and up to date financial records and files such as general ledger entries.
  • Reconciles bank, credit card statements and general ledger accounts.
  • Assists with month-end and year-end processes as requested by the VP of Finance.
  • Maintains files and records for contract documents.
  • Communicates professionally with customers, vendors and coworkers regarding payments, invoices, inquires and discrepancies.

Office Administration:

  • Support daily office operations including scheduling and coordinating facility management services.
  • Source, purchase and re-stock office supplies, equipment, and services. This includes business cards, swag and kitchen amenities such as coffee.
  • Respond to reception email and phone enquiries in a timely manner and re-direct as required. Greet visitors with courtesy and efficiency.
  • Assist with coordinating office events upon request
  • Maintain a positive office environment through effective communication and problem-solving.

Procurement:

  • Coordinate inbound and outbound shipments.
  • Maintain inventory records and ensure timely delivery of goods.
  • Liaise with shipping vendors and maintain documentation for logistics.
  • Track and report on procurement activities and expenses.

Qualifications

  • A minimum of 2 years post secondary education in a relevant field such as Business Administration is required.
  • Minimum 1 year of prior work experience in a similar role.
  • Prior experience with Accounting Software such as Acumatica is desired. A solid understanding of fundamental accounting principles is a must.
  • Proficiency with Microsoft Office Suite, in particular, Excel
  • Familiarity with the IT services industry is a plus.

Why join us?

  • Competitive salary and vacation pay based on experience
  • Bonus eligible
  • Work with a tight knit, collaborative team that values quality, integrity and professional growth.

*Please note this role is based on site, and will be offered as a 6-month fixed term position with the possibility of extension*

Job Types: Full-time, Fixed term contract

Contract length: 6 months

Pay: $50,000.00-$54,000.00 per year

Benefits:

  • Paid time off

Experience:

  • office administration: 1 year (required)
  • Accounting: 1 year (preferred)

Work Location: In person

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