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Accounts Payable Administrator

2 weeks ago

Winnipeg MB RC C, Canada EIC Shared Services Full time

EIC Shared Services' Finance Department has an available opportunity in Winnipeg, MB.

About Us

EIC Shared Services Inc. (ESS) is a subsidiary of Exchange Income Corporation (EIC), a diversified, acquisition-oriented corporation focused on opportunities in the aerospace, aviation, and manufacturing sectors. EIC Shared Services provides finance and accounting services to several subsidiaries within EIC's Aviation segment including Calm Air International, Perimeter Aviation, Keewatin Air and Custom Helicopters, among others. Our group consists of approximately 75+ people.

Role Description

The Accounts Payable Administrator is primarily responsible for managing vendor setup and maintenance, including confirming banking details and creating vendor profiles in GP (Great Plains). This role also oversees vendor statement reviews to ensure accuracy and completeness. In addition, the Administrator provides backup support for general Accounts Payable functions, ensuring timely invoice processing, payment execution, and resolution of vendor inquiries. Strong communication skills, attention to detail, organizational skills, and the ability to build positive vendor relationships are essential for success in this position.

Duties will include, but are not limited to:

Primary Duties

  • Assist with contacting vendors to confirm banking details and ensure accuracy
  • Create and maintain vendor profiles in Great Plains
  • Review and reconcile vendor statements to ensure completeness and accuracy.
  • Act as a backup for general AP functions including:
  • Verifying and routing invoices for approval through Metaviewer
  • Coding invoices to appropriate accounts and ensuring all supporting documentation is attached.
  • Responding to vendor and customer inquiries in a professional, cooperative and efficient manner .
  • Supporting the Accounts Payable team in day-to-day activities including invoicing, coding invoices, and processing vendor payments.
  • Managing escalated vendor inquiries and building strong relationships to resolve vendor disputes.
  • Perform other duties as required or assigned, to support the Office Manager and Accounts Payable team.

Hours of work:

  • Full Time – Monday to Friday
  • Overtime, where required, and as pre-approved by management

Qualifications:

  • Excellent organizational, analytical, communication and interpersonal skills
  • Demonstrated proficiency in Accounts Payable Clerk role
  • Experience contacting vendors to confirm banking details, creating and maintaining vendor profiles, and reviewing/reconciling vendor statements.
  • Post-secondary education in accounting, finance or a related field is an asset
  • Proficient with spreadsheet and word processor applications
  • Knowledge of Metaviewer and Great Plains is an asset
  • Excellent problem-solving skills
  • Effective time management skills to meet deadlines in a dynamic environment
  • Ability to work independently with minimal supervision

EIC Shared Services is an equal opportunity employer.

We thank all applicants for their interest in the position. Please note that only those selected for an interview will be contacted.

We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.