Administrative Coordinator

1 day ago

Toronto Ontario Canada fulltime November Qu Data Centres Full time
Bold ideas need dependable infrastructure and people who can build and maintain it. At Qu, we run sovereign, in-country infrastructure, data centres, cloud, and managed services, so Canada's builders and innovators can move fast without trading away control. Your work will help keep data close to home, accelerate teams, and scale growth for the builders and dreamers who rely on us. We're building for decades, backed by InfraRed Capital Partners and Sun Life. We're small by design, 120 people, so your voice carries and your impact shows. You'll work on real problems that matter: to take the routine and the complex off our customers' plates so they can focus on what they need to grow. If you want your best work to power someone else's moonshot, this is your place. Quiet power, built for the builders and the dreamers. We're Qu.
Role Overview The Administrative Coordinator is responsible for providing high-quality administrative, organizational, and office management support to Qu's leadership team. This role supports the daily functioning of our corporate office, coordinates meetings and logistics, and helps maintain organized systems and documentation across the business. This role is ideal for someone who is highly organized, proactive, and enjoys supporting multiple leaders in a dynamic, fast-paced environment.
Key Responsibilities Executive & Team Administrative Support
  • Provide administrative support to senior leaders (e.g., scheduling, meeting coordination, travel arrangements).
  • Manage calendars, book meeting rooms, coordinate virtual and in-person meetings.
  • Prepare meeting agendas, take minutes, and track follow-up actions.
  • Assist with the preparation of presentations, reports, and internal communications.
  • Support cross-functional coordination and assist with organizing leadership team activities.
Office Administration & Coordination
  • Act as the primary point of contact for office-related needs.
  • Oversee general office operations, including supplies, couriers, deliveries, and maintenance requests.
  • Coordinate workspace setup for new employees (desk, equipment, supplies).
  • Maintain organized digital and physical filing systems and ensure documentation accuracy.
  • Manage incoming mail and shared email inboxes (e.g., info@ or general inquiries).
Corporate Services Support
  • Coordinate logistics for company workshops, team meetings, town halls, and external events.
  • Assist with tracking corporate forms, signatures, and approvals (e.g., collecting documents, arranging sign-off).
  • Schedule travel, prepare itineraries, and support corporate events or offsite meetings.
Vendor & Facilities Coordination
  • Liaise with building management for office access, parking, security cards, and facilities issues.
  • Assist with vendor coordination for office services (cleaning, supplies, equipment repairs).
  • Maintain office vendor contact lists and manage recurring service schedules.
Document & Information Management
  • Maintain organized folders for corporate policies, procedures, and general documentation.
  • Support version control and ensure up-to-date information is available to leadership.
  • Assist in preparing and distributing internal communications or corporate updates.

Qualifications
  • 2–4 years of administrative, office coordinator, or executive assistant experience.
  • Strong organizational and planning skills with excellent attention to detail.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills.
  • Ability to prioritize multiple tasks and work independently in a fast-moving environment.
  • Be available in office 5 days a week

Why Join Qu
  • Be part of a once-in-a-career opportunity to shape Canada's newest independent and data sovereign data centre and cloud services platform.
  • Work with a passionate leadership team committed to building a high-performing, customer-centric culture.
  • Competitive compensation, benefits, and significant opportunity for career growth as the company expands its product suite.


At Qu, we are committed to building an inclusive, equitable, and accessible workplace where all employees feel respected and supported. We welcome applications from people of all backgrounds. We are also committed to providing accommodation throughout the recruitment and selection process. If you require accommodation, please let us know and we will work with you to meet your needs, in accordance with applicable human rights and accessibility legislation.

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