26-061E - Administrative Assistant

EXTERNAL/INTERNAL POSTING No E TEMPORARY

UNION VACANCY NOTICE

November 27, 2025

Date of Distribution

Applications are invited for the following position as detailed below:

EFFECTIVE DATE: Immediately to December 19, 2025 or return of the

incumbent

DESCRIPTION:

LOCATION: HOURLY RATE: DEADLINE DATE:

Administrative Assistant

(4) hours/day, (5) days/week

DISTRICT$ 29.50

Wednesday December 3, 2025, at 2:00 p.m.

(Applications will not be considered after 2:00 p.m.)

Major Duties/Qualifications:

• Office Administration training and/or experience
• Computer experience required; experience with Word/Excel
• Experience using MyEducation BC preferred

Please direct all applications to:

Human Resources

School District No. 78 (Fraser-Cascade) 650 Kawkawa Lake Road

Hope, B.C. VOX 1L4

Phone

Email

PLEASE POST ON SCHOOL BULLETIN BOARD

INTERNAL APPLICANTS ARE GIVEN FIRST CONSIDERATION

All applicants not currently employed by this School District must sign a release to permit a criminal record review prior to confirmation of hiring

Summary

Performs administrative, secretarial, basic accounting and cashiering, reception and clerical services in a confidential environment within a school or district office.

Job Description

• This position is under the direction and supervision of the School Administrator or designate, or department manager.
• Performs receptionist duties. Screens visitors. Responds to a wide variety of external/internal inquiries by telephone, e-mail and in person.
• Works with constant interruptions and must meet deadlines.
• Composes and types letters, memos, forms, financial reports, office procedures and other documents. Maintains records and files.
• Assists with school start-up and year-end procedures including textbook distribution, awards and transition programs, ministry forms, prepares and enters transcript data.
• Schedules appointments and meetings.
• Assists with organizing meetings, events and field trips.
• Maintains and orders stationary supplies, materials, learning resources and office equipment.
• Assists with school inventories.
• Administers minor first aid to students and documents students' injuries.
• Records and files minutes and proceedings for staff and committee meetings.
• Ensures maintenance of telephone/voicemail system.
• Monitors school/departmental budgets.
• Performs basic accounting and cashiering duties.
• Supports staff using the Attendance Management System.
• Maintains staff attendance records for the Health and Safety records.
• Maintains student records in accordance with district policies and provincial legislation. Enters data, generates attendance records and reports.
• Performs new student registrations, confirming paperwork is complete. Updates student information system.

Date created: July 1, 2024

Date reviewed:

Date edited:

School District 78 (Fraser-Cascade)

Joint Job Evaluation Committee

ADMINISTRATIVE ASSISTANT

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• Maintains department/school website, calendar, bulletin board and web forms.
• Opens and distributes incoming mail, faxes and courier items.
• Processes and monitors maintenance requisitions and work orders.
• To maintain the confidentiality of sensitive information seen or heard.
• All employee conduct must be in compliance with school district policies and provincial legislation.
• This description includes the essential elements required for job identification and evaluation. However, it does not provide an exhaustive list of duties to be performed.

Typical Qualifications and Skills

• Grade 12 or equivalent
• Office administration program (equivalent to one year of post-secondary education)
• Bookkeeping knowledge
• Experience with Microsoft products including Word, Excel, Outlook
• Two years office administration experience
• B.C. Class 5 driver's licence and abstract
• Minimum 50 wpm typing speed

Date created: July 1, 2024

Date reviewed:

Date edited:

School District 78 (Fraser-Cascade)

Joint Job Evaluation Committee

ADMINISTRATIVE ASSISTANT

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