Part-time Administrative Assistant

1 week ago

Hope, Canada Klaassen Group of Companies Full time

**SUMMARY**:
The Part-Time Administrative Assistant position provides flexible, part-time support primarily assisting with customer service, and general operational activities. The role involves working between our Agassiz and Hope operations as needed, so a driver's license and reliable vehicle are essential. Additional clerical responsibilities include working collaboratively with head office staff to assist with billing, purchasing, and payroll-related
tasks.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
**These tasks are strictly an outline of essential duties & responsibilities; any other duties may also be assigned when required.**

**Key responsibilities**:

- Reception duties, including greeting customers, answering phone calls, and directing them as needed.
- Customer payment processing (handling point-of-sale transactions and cash).
- Verifying accuracy of and entering timesheets (e.g., dates, hours, cost codes, delivery slip numbers).
- Digital filing of documents (e.g., timesheets, packing slips, purchase orders)
- General office support, such as running errands, ordering office supplies, and maintaining office cleanliness during work hours.
- Sales support tasks, such as preparing invoices, quotations, and following up on service issues as directed by management.
- Preparing supplier purchase orders for materials, supplies, and subcontracted activities as directed.
- Performing additional clerical tasks as needed.

**CORE COMPETENCIES**:

- Strong customer service skills and enjoys working directly with customers.
- Capable of working both independently and as part of a team.
- Organized, with the ability to prioritize tasks effectively.
- Self-confident and adaptable to changing duties.

**ESSENTIAL SKILLS / EXPERIENCE**:

- MS Office
- Computerized accounting system (Sage, Quickbooks)
- General knowledge of concrete and aggregate materials an asset

**REQUIRED CERTIFICATES / QUALIFICATIONS**:

- Min. Grade 12 secondary education
- Valid driver’s license and reliable vehicle for commuting between locations

**PHYSICAL DEMANDS & WORKING CONDITIONS**:

- Able to sit for extended periods of time
- Able to work around an active aggregate / concrete production environment
- Work overtime as required

**PERFORMANCE REVIEW & OTHER COMMENTS**:

- Three (3) month probationary period.
- Annual performance review
- Flexible working hours, 3-5 days/week

**Job Type**: Part-time

Pay: $20.00-$24.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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