Executive Assistant

Term: One Year with possibility of extension

Summary:

The Executive Assistant is responsible for providing administrative support to the Ne'nagwa̱'nakwa̱la Project Manager, Team Members and Steering Committee.

The goals of the Ne'nagwa'nakwala Project are:

• To locate missing former students of St. Michaels Residential School
• To investigate potential burial, grave and other sites of human remains connected to the former St. Michael's Indian Residential School; and,
• Strive to ensure Wellness and Cultural Support to the former Students, Intergenerational, Multi-generational Residents, and Employees of St. Michael's Indian Residential School who we interview leading up to, during, and following the investigation.
• Create healing and cultural supports for inter-generational residential school survivors.

SPECIFIC RESPONSIBILITIES:

• Accept, screen and direct or respond to all inquires and visitors as required
• Schedule and manage appointments and meetings for project
• Attend Advisory and Former Student meetings
• Provide dedicated clerical support including letter and report preparation, mail processing, invoices, etc.
• Liaise with Project Manager and Team in organizing community meetings and travel to other communities
• Develop and maintain appropriate record/ information management system for Project Manager and Project Team
• Coordinate and take minutes for Advisory and Project Team meetings
• Other related duties as may be required from time to time

EDUCATION/ QUALIFICATIONS:

• High school diploma or equivalent
• Post-secondary training in office administration
• Minimum 2 years' experience providing direct administrative support
• Advanced computer skills in MS Office (Outlook, Word, Excel, PowerPoint)
• Demonstrated communication skill, written and verbal
• The ability to work flexible hours from time to time

KNOWLEDGE, SKILLS and ABILITIES

• Knowledge of Ne'nagwa'nakwala Project
• Ability to adhere to strong confidentiality requirements
• Knowledge of best practices in administrative process
• Ability to establish effective working relationships, both internally and with external stakeholders
• Ability to problem solve using sound judgement

Skills & Abilities:

• Excellent interpersonal and communication skills marked by professionalism, teamwork and courtesy. Ability to relate to a wide range of users to provide the appropriate resources and/or services.
• Ability for being organized and must have good coordination and monitoring skills and able to keep good recording system.
• Ability to work independently and with minimum supervision.
• Excellent verbal and written communication skills and proven ability to establish rapport with people of all educational and occupational backgrounds.
• Ability to maintain a healthy working relationship with staff, community representatives/members and representatives of other organizations.
• Time management and organizational skills, including the ability to plan and prioritize workload, ensure timelines are met and respond to demands of a dynamic environment.
• Strong communication skills.
• Maintain a strong sense of professional judgement, tact, ethics, sensitivity, integrity and confidentiality.
• Work cooperatively and productively with others to achieve common goals; demonstrate respect, cooperation and collaboration.
• Strong commitment to cultural safety and ability to use authority in a respectful manner.
• Ability to work collaboratively within the organization and external services and organizations.
• Knowledge of Indian residential schools and their impact of First Nations.
• Proven abilities to maintain the confidentiality of information and materials; and able to always display sound judgment and exercise discretion.

Other Requirements:

• Must provide a clear Police Records Check with Vulnerable Sector Screen
• Must have a valid driver's License, access to a vehicle and the ability to travel.
• The ability to work occasional overtime, evenings and weekends as required.

Starting rate: $25.41 – $28.12 per hour depending on experience.

If interested, please submit your covering letter and resume to:

'Namgis First Nation, PO Box 210, Alert Bay, BC V0N 1A0, or

by email to:

Closing Date: November 17, 2025

(We thank you for your interest, however, only short-listed applicants will be contacted)