Executive Assistant

EXECUTIVE ASSISTANT

Reference #: 2025-91

Strong. Proud. Uplifting.

At Ornge, we believe that ordinary people can do extraordinary things.

Each day, we connect communities with critical care across Ontario, Canada. In the air and by land, our teams deliver equity in emergency response, uplifting the lives of those in our care.

We are excited to onboard individuals who bring energy, enthusiasm, and professionalism to our growing group of difference-makers and life-changers.

Discover Ontario, Canada, and an exciting career with Ornge.

Position Title

Executive Assistant

Department/Section

Corporate Services

Reporting To

COO/Deputy CEO, and Chief Aviation Officer

Employment Status

Permanent Full Time

Targeted Salary Range

$60,639.60-$72,009.53

Work Mode

On-Site

Existing Vacancy

Yes

Location

5310 Explorer Dr, Mississauga or 2027 Derek Burney Drive, Thunder Bay

Hours of Work

Monday - Friday, 8:30am - 4:30pm

Posting Open Date

June 13, 2025

Posting Close Date

June 20, 2025

Uplifting Your Career at Ornge

Are you a proactive, detail-oriented professional who thrives in a fast-paced environment? Ornge is looking for a dynamic **Executive Assistant** to provide high-level administrative and organizational support to our **COO - Joint Operations, Medical Operations and Deputy CEO (“COO”)**and**Chief Aviation Officer (“CAvO”)**. In this pivotal role, you’ll be at the heart of our operations, ensuring seamless coordination and execution of daily activities. You are highly organized, an excellent time manager, and bring a strong sense of accountability and follow-through to everything you do. Your ability to work independently and collaboratively, while exercising sound judgment and discretion, makes you a trusted partner to our executive leadership. Join Ornge and help support a mission that truly makes a difference across Ontario.

Key Accountabilities:

- Day to day operation of the COO - Joint Ops, Medical Ops & Deputy CEO & Chief Aviation Officer offices, including maintenance and prioritization of their calendars.
- Serves as a key point of contact for others with COO - Joint Ops, Medical Ops & Deputy CEO & Chief Aviation Officer, ensuring the effective and efficient workflow between their offices and internal and external clients.
- Daily COO - Joint Ops, Medical Ops & Deputy CEO & Chief Aviation Officer approval workflows, including reviews and follow-up.
- Tracking of project and document workflow, including monitoring and follow-up
- Acting for the COO - Joint Ops, Medical Ops & Deputy CEO & Chief Aviation Officer on delegated matters and undertaking special projects as requested, including the drafting, or editing of correspondence, policies, and other documents, and organizing events.
- Provide comprehensive administrative support to the COO, including calendar management, meeting coordination, and travel arrangements.
- Prepare and organize reports, presentations, and other documents for meetings and projects.
- Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
- Coordinate and manage special projects as assigned by the COO, ensuring timely completion and adherence to objectives.
- Maintain accurate records and documentation related to departmental operations and meetings.

Qualifications:

- Post secondary credential (minimum two years).
- At least five years of progressive experience in similar or related administrative roles.
- At least three years of experience with financial and/or accounting duties.
- At least two years of experience with the preparation and interpretation of contracts and legal documents.
- Excellent organizational and time management skills with demonstrated experience prioritizing work and balance numerous fluctuating and highly demanding priorities.
- Highly proficient in using MS Office tools.

Total Rewards:

- Comprehensive Health, Dental and Vision Benefit Plan.
- 24/7 Employee and Family Assistance Program.
- Premium Defined Benefits Pension Plan Automatic Enrollment.
- Three Paid Personal Days (Pro-Rated for Year 1).
- Accrued vacation time starting at three weeks per year.
- PERKS Employee Promotional Programs relating to personal phone plans, furniture, home/car insurance, travel, fitness, attractions and more
- Tuition reimbursement and opportunities for learning and development.

At Ornge, we are:

- Community connectors.
- Equity in healthcare.
- Strong in our convictions.
- Proud of the services we provide.
- Uplifting in our mission, values, and services.

You can expect us to be:

- Competitive in pay, benefits, vacation time and more.
- Promoters of diversity.
- Champions of inclusivity and accessibility.
- Committed to your career advancement.
- A tight-knit, supportive culture.

A bit about you:

- You are driven by our collective desire to make a difference.
- Excited by problem solving and excels at in-the-moment decision making.
- Teamwork has always been where y