Payroll & Benefits Coordinator

Payroll & Benefits Coordinator

We are a proudly Manitoba-based and locally owned organization consisting of fifteen pharmacies and five medical clinic locations, with continued growth on the horizon. As our network expands, we are strengthening our head office team by adding strategic roles that support the operational, financial, and people-focused needs of a rapidly developing healthcare business.

We are seeking a Payroll & Benefits Coordinator who is detail-oriented, organized, and committed to accuracy. This role plays a vital part in ensuring our employees are paid correctly, our benefit programs run smoothly, and our internal systems remain compliant and well-maintained.

Position Summary

Reporting to the Human Resources & Payroll Administrator, the Payroll & Benefits Coordinator is responsible for the full-cycle processing of payroll for over 260 employees across multiple pharmacies and clinic locations. This includes maintaining employee records, administering group benefits, ensuring payroll accuracy, preparing reconciliations and required filings, and supporting broader HR and accounting functions. The ideal candidate is skilled at handling confidential information, thrives in a fast-paced environment, and is comfortable working with both hourly and salaried payrolls.

Position Responsibilities

Payroll Administration

• Complete biweekly payroll for 260+ employees using Payworks, ensuring accuracy, timeliness, and compliance with Manitoba labour standards.
• Set up new employee profiles, pay groups, and payroll schedules.
• Process employee terminations, including preparation and submission of Records of Employment (ROEs).
• Monitor and verify timeclock entries; address discrepancies prior to payroll submission.
• Review and track Absence Management records, including leaves, vacation, and sick time.
• Support payroll year-end activities, including reconciling, reviewing, and balancing T4s.

Benefits Administration

• Manage employee group insurance benefits, including enrollments, updates, changes, and terminations.
• Respond to employee questions regarding benefit coverage, eligibility, and processes in a timely and professional manner.
• Maintain accurate and up-to-date benefit records and support annual renewals.

Reporting & Accounting Support

• Prepare monthly H&E tax filing spreadsheets and other required payroll-related reports.
• Prepare biweekly payroll recovery invoices and submit journal entries into SAGE 50.
• Complete quarterly WSIB/Workers Compensation filings (Manitoba equivalent: WCB) and ensure accuracy of employer reporting.
• Maintain organized electronic personnel files and ensure documentation is up to date and audit-ready.

Minimum Qualifications

• Minimum 3 years of payroll and benefits experience, supported by relevant education or certification.
• Experience with Payworks is considered a strong asset.
• Experience with SAGE 50 (Simply Accounting) is an asset.
• Demonstrated experience processing payroll for both hourly and salaried employees is required.

Attributes & Skills

• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• High level of accuracy, confidentiality, and attention to detail.
• Proficiency in Microsoft Office, particularly Excel.
• Strong critical thinking, analytical, and problem-solving skills.
• Ability to multi-task and adapt to changing needs.
• Excellent oral and written communication skills, with the ability to explain payroll or benefits information clearly to employees.

Job Types: Full-time, Permanent

Pay: $46,500.00-$56,500.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Location:

• Winnipeg, MB R3T 2G2 (required)

Work Location: In person