Office Administrator

3 days ago

Edmonton, Alberta, Canada Children's Autism Services of Edmonton Full time

Children's Autism Services of Edmonton is seeking a full-time Office Administrator for our dynamic and growing organization. We provide family centered in-home and classroom based services to meet the needs of families and children who have autism and other developmental disorders.

Duties are as follows:

  • Engage with all incoming and outgoing people accessing the building while maintaining a mature, professional demeanor.
  • Maintain positive and professional relationships with fellow staff and clients.
  • Exercise discretion and maintain confidentiality when handling sensitive information.
  • Coordinate meetings, appointments, and events, including scheduling, logistics, and preparation of materials.
  • Answer and direct phone calls.
  • Receive and forward to appropriate department potential client referrals by email, phone call, or in-person.
  • Prepare and distribute correspondence, including letters, emails, and memos.
  • Assist in the preparation of presentation and visual materials.
  • Assist with the preparation and distribution of newsletters, reports, and promotional materials.
  • Provide oversight and maintenance to the "Lending" area of supplies and toys. This will include receiving, sanitizing, cataloging and organization of all items stored in facility storage.
  • Oversight of all Visual requests for creation of needed supportive materials for the Children's Autism Services team.
  • Assist with donor management and stewardship, including processing donations and acknowledgments.
  • Uphold health and safety protocols, including sanitizing commonly touched surfaces and returned toys.
  • Provide support for special events and initiatives.
  • Engage in professional development to enhance skills and knowledge.
  • Support day to day operations as required
  • When possible, attend Children's Autism Services of Edmonton events as an ambassador and champion for our services.

Qualifications and Education Requirements

  • 1 + years experience in an administrative position
  • Certificate or degree in Administration or related experience
  • Knowledge in Boardmaker a plus
  • Extensive knowledge of Microsoft Office Suite and other administrative programs
  • Police Information Check with Vulnerable Sector and Child Intervention Record Check required

Preferred Skills

  • Excellent organizational skills required, both analytical and problem solving
  • Attention to detail
  • The ability to work with confidential documents
  • Must be able to maintain professionalism and a positive service attitude at all times
  • Strong verbal and written communication skills
  • Team player who is also able to work independently.
  • Reliable and able to work between our west and south location when required.

Additional Notes

Position may be required to work at any of our 2 locations in the west end or south side of Edmonton depending on need and be available for 7.5 hours per day anywhere between 8:00 am to 5:00 pm. This position will train at our west location.

Please submit your resume and cover letter to

Please see our website for detailed information about our organization.

Job Type: Full-time

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off

Application question(s):

  • Do you have your own vehicle? As you may have to travel from west to south.

Work Location: In person

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