Senior Office Administrator

6 days ago

Edmonton, Alberta, Canada Pathfind Full time
Job Title: Senior Office Administrator

Status: Full-time, Permanent

Location: Edmonton, AB (On-site, South Side)

Salary: $60k - $70k

We are seeking a Senior Office Administrator to lead the administrative, financial, and IT operations of a busy family law firm. You will be responsible for ensuring that the office runs smoothly and efficiently while managing multiple systems and priorities. This role requires strong organization, initiative, and problem-solving skills, with potential to grow into an Office Manager position with supervisory responsibilities.

What You Will Be Doing:

Administrative and Operations Management
  • Coordinate and maintain all office systems, including filing, email, scanning, and document management.
  • Manage office supplies, contracts, business cards, and letterhead inventory.
  • Track firm marketing activities, donations, and promotions.
  • Ensure confidentiality and maintain professional office decorum.
Financial and Bookkeeping Responsibilities
  • Lead staff user for Unity (ESILaw) client management and bookkeeping software.
  • Reconcile bank accounts, business credit card statements, and disbursement accounts.
  • Manage accounts payable and issue cheques.
  • Track credit card fees, post disbursements, and maintain bookkeeping binders.
  • Monitor and reconcile client statements, legal aid billing, and closed accounts.
  • Manage online payment platforms and banking transactions.
IT and Systems Coordination
  • Coordinate IT support, including computers, software, and operating systems.
  • Oversee software licensing, renewals, and related contracts.
  • Ensure smooth integration between financial, administrative, and technology systems.
Human Resources and Office Support
  • Assist with HR-related documentation and processes.
  • Support staff needs, onboarding, and general administrative coordination.
  • Provide backup support at reception when required.
Who You Are:
  • University degree preferred; 2-year college diploma or equivalent work experience accepted.
  • Minimum 4 years of administrative experience, preferably in a legal or professional office.
  • Bookkeeping or financial administration experience required.
  • Strong numeracy and accuracy in reconciling accounts and tracking expenses.
  • Highly organized and detail-oriented with strong multitasking ability.
  • Reliable, accountable, and proactive in solving problems.
  • Professional communicator with strong written and verbal skills.
  • Tactful, discreet, and empathetic in client interactions.
Pathfind is a full-service Talent Management firm, offering professional services in Search, Leadership Coaching, and Career Transition/Outplacement. We are a proud partner of Career Partners International.

The successful candidate must have legal authorization to work in Canada on a full-time basis for any employer. While we appreciate the interest of all applicants, only those selected for an interview will be contacted.

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