Accounts Payable Clerk

2 weeks ago

Vaughan, Ontario, Canada Arrow Workforce Solutions Full time

Job description:

Tenure:
Full-Time, Contract

Location:
North York, ON

Job Summary:

The Accounts Payable Clerk will be responsible for managing a high volume of invoices, ensuring impeccable accuracy in processing payments, and maintaining effective communication with vendors and internal departments. This role requires a proactive individual who can monitor the AP email inbox, adhere to established protocols, and work collaboratively to ensure timely and accurate posting of payables. The ideal candidate thrives in a fast-paced environment and brings strong organizational and interpersonal skills to the table.

Key Responsibilities:

  • Process a high volume of vendor invoices with precision and efficiency, verifying accuracy of amounts, coding, and approvals.
  • Monitor the Accounts Payable email inbox, responding to vendor inquiries and internal requests in a timely and professional manner.
  • Communicate effectively with vendors to resolve discrepancies, confirm payment terms, and maintain positive relationships.
  • Collaborate with various departments across multiple provinces to ensure their payables are processed and posted accurately within established deadlines.
  • Match purchase orders, receipts, and invoices to ensure compliance with company policies and procedures.
  • Prepare and process payment runs according to payment schedules.
  • Reconcile vendor statements and address any outstanding issues promptly.
  • Maintain accurate and organized records of all AP transactions and documentation.
  • Follow established Accounts Payable protocols and contribute to process improvements as needed.
  • Assist with month-end closing activities, including account reconciliations and reporting.
  • Perform other related duties as assigned to support the finance team and company objectives.

Qualifications:

  • Minimum of 1-3 years of experience in accounts payable or a similar high-volume processing role.
  • Proficiency in an ERP/accounting software will be an asset.
  • Exceptional attention to detail and a commitment to accuracy in all tasks.
  • Strong communication skills, both written and verbal, with the ability to interact professionally with vendors and internal stakeholders.
  • Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Familiarity with construction industry invoicing and multi-provincial operations is an asset.
  • Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Ability to work independently and as part of a team, with a problem-solving mindset.

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