Accounts Payable Clerk

1 week ago

Mississauga ON LL Z, Canada MD Charlton Full time $45,000 - $55,000 per year

MD Charlton is a prominent distributor of tactical and duty equipment in Canada, founded in 1980. The company specializes in supplying equipment for police, military, security, and first responders, offering a wide range of products including tactical gear, firearms, and training materials. MD Charlton is recognized for its commitment to innovation and quality, having introduced several game-changing products to the Canadian market over the years. MD Charlton has a need for an Accounts Payable (A/P) Clerk to join the finance team. Reporting to the Director of Finance, this individual will be a key member of the team entering invoices and payments, reviewing statements, credit card reconciliation/management and handling employee expenses. This individual will also have some key customer account assigned to them to manage and process all rebate and allowances and ensure account stay reconciled.

In addition, MD Charlton will be undergoing a new ERP implementation summer 2026 and switching to SAP Business 1, any experience with SAP is a bonus.

A/P Clerk Responsibilities

  • Support month-end closing and maintain accurate general ledger entries.

  • Generate reports detailing accounts payable status and inquiries.

  • Review, verify and process all invoices received for payment, ensuring accuracy and compliance with company policies.

  • Prepare and execute payment orders, including cheques, wires/ACH and EFTs, while maintaining payment terms and schedules.

  • Reconcile credit card payments to employee expense submissions monthly.

  • Reconcile the accounts payable ledger to ensure all bills/expenses and payments are accounted for and properly posted.

  • Review statement and reconcile major customer accounts (major key vendors/supplier).

  • Maintain relationships with vendors, addressing any discrepancies or issues related to billing and payments.

  • Perform monthly account reconciliations and variance analysis, identifying and resolving discrepancies.

  • Handling sensitive information in a confidential manner.

  • Managing multiple internal client requests efficiently and in a timely manner.

  • Support preparation for external audits and reporting requirements as it relates to A/P.

  • Work closely with A/P and A/R as the team is remote, located in British Columbia and Alberta.

  • Support the implementation of an ERP system, - SAP Business One.

Skills And Experiences

  • Post-secondary degree in accounting or finance.

  • In pursuit of a CPA designation or in the process of completing would be a bonus.

  • 5+ years of accounting or bookkeeping experience (experience in a distribution company a plus).

  • Solid understanding of accounts payable processes.

  • Proficiency in Microsoft Office; SAP or other ERP system experience preferred.

  • High attention to detail and accuracy.

  • Excellent organizational and time management skills.

  • Ability to work independently and collaboratively within a team.

  • Strong written communication skills for preparing professional financial reports.

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match

Work Location: Hybrid remote in Mississauga, ON L5L 5Z3

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