Office Administrative Assistant

3 days ago

Mount Pearl NL, Canada PW Windows Doors & Hardware LTD Full time

Office Administrative Assistant

Location: Mount Pearl, NL

Type: Full-Time

Reports To: Office Manager / Owner

About Us: PW Windows Doors & Hardware is a locally owned and operated window and door company specializing in high-quality installations, repairs, and customer service. We pride ourselves on our craftsmanship, professionalism, and commitment to customer satisfaction. We're looking for a reliable and organized Office Administrative Assistant to join our team and help keep operations running smoothly.

Position Overview: The Office Administrative Assistant will play a key role in supporting daily office functions, managing customer communications, processing paperwork, and assisting with scheduling and coordination between customers, suppliers, and installation teams. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities:

  • Answer and direct phone calls, emails, and in-person inquiries in a professional manner
  • Schedule appointments, service calls, and installations
  • Prepare and process invoices, quotes, and purchase orders
  • Maintain organized records of customer files, job orders, and supplier documentation
  • Assist with payroll, time tracking, and other administrative duties as needed
  • Manage office inventory, including ordering supplies and tracking deliveries
  • Greet customers and provide product or service information as required
  • Support marketing and social media efforts, such as updating company listings or posting promotions
  • Ensure the office environment remains tidy and efficient

Qualifications:

  • Previous experience in an administrative or customer service role (construction or trades environment an asset)
  • Proficiency in Microsoft Office (Word, Outlook)
  • Strong written and verbal communication skills
  • Excellent organizational and multitasking abilities
  • Attention to detail and accuracy in data entry and documentation
  • Friendly, professional demeanor and positive attitude
  • Ability to work independently and as part of a team

Monday–Friday daytime schedule (no weekends or evenings)

Opportunity for growth within the company

Supportive, team-oriented environment

Job Type: Full-time

Pay: $21.00 per hour

Expected hours: 37.5 per week

Work Location: In person

  • Administrative Assistant

    4 weeks ago

    Mount Pearl, Canada Advantage Personnel Full time

    Job Opportunity: Administrative Assistant (Health & Safety)Location: St John's NLWork Schedule: Monday-FridayHourly Rate: $20-$23 hourlyWe are currently seeking a detail-oriented and organized individual to join our team in a multi-faceted role that combines administrative support, health & safety coordination, and quality assurance oversight. This position...

  • Administrative Assistant

    7 days ago

    Mount Pearl, Canada Atlantican General Trading Ltd Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Plan, develop and implement recruitment strategies - Answer telephone and relay telephone calls and messages - Oversee the analysis of employee data and information - Answer...

  • Commercial Services Officer

    1 week ago

    Mount Pearl, NL, Canada Atlantic Edge Credit Union Full time

    An exceptional financial cooperative with a firm commitment to its people, culture, and the communityBecome a key part of a forward-thinking, inclusive, and diverse team that values every perspectiveEarn a competitive salary of $66,800 - $78,600, and comprehensive benefitsAbout Atlantic Edge Credit UnionWe're a cooperative—a small point, but a big...

  • Office Manager

    3 days ago

    Mount Pearl, Canada East Coast Hydraulics (NFLD) Ltd Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 5 years or more - or equivalent experience **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures -...

  • Administration Coordinator

    1 week ago

    Mount Pearl, Canada Randstad Canada Full time

    Do you like office work?Do you like the diversity of tasks?We have the job you need! A company in the transportation field in Lachine is currently looking for TWO office clerks to support its administrative team for a long temporary period with the possibility of permanence.Position: Administrative CoordinatorSalary: $18.25Monday to Friday 40 hours a...

  • Office Administrative Assistant

    3 days ago

    Mount Albert, Canada Forest Ridge Landscaping Full time

    **Job description** Forest Ridge is a family owned and operated landscape design, installation, and maintenance company for over 25 years. We work on a variety of contracts throughout GTA and surrounding areas, with commercial and residential landscaping projects including hardscaping, soft scaping, grading, retaining walls, planting, and sodding. We are...

  • Administrative Assistant

    2 weeks ago

    Mount Pearl, Canada Donna Daycare Centre Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience **Asset languages**: - Chinese **Tasks**: - Coordinate the activities of the HR department in order to ensure they meet the organization's goals - Evaluate daily operations - Open and distribute mail and other materials - Plan and...

  • Accounting Administrator

    1 week ago

    Mount Pearl, Canada Genoa Design International Full time

    Are you looking for a rewarding career in the unique industry of shipbuilding? Do you want to work for a well-managed company that puts people first? If you are looking for a career that’s more about making a life than simply making a living, then come aboard the Genoa team! Genoa Design International is currently recruiting for an Accounting Administrator...

  • Operation Administrator

    1 week ago

    Mount Pearl, Canada Dyno Nobel Full time

    **Job Brief**: As the Operation Administrator, you will assist with administration duties, SAP entry, purchase orders, payroll and assist to ensure proper inventory to Dyno Nobel’s standards. **Who We Are** Dyno Nobel is a global leader in the commercial explosives industry. We provide innovative blasting solutions and quality explosives products...

  • Office Administrator/receptionist

    7 days ago

    Mount Hope, Canada Team 2000 Realty Inc., Brokerage Full time

    TEAM 2000 REALTY Inc., Brokerage is seeking an organized and motivated Administrative Assistant to join our Preconstruction Sales Office in Mount Hope. This is a great opportunity for someone who thrives in a supportive role and is looking to grow within the real estate industry. As an Administrative Assistant in our Preconstruction Sales Office, you will...